SuccessFactors Employee Central

Luke Marson is Chief Cloud HCM Architect at Hula Partners LLC and a blogger, author, speaker, strategist, and an SAP Mentor. He focuses on end-to-end Human Capital Management strategy, advisory, roadmap, transformation, and implementation services for large, global enterprise customers and is a Certified Professional in SuccessFactors Employee Central. He has delivered more than 40 HR technology, process, and transformation projects in multiple countries across North and Central America, Europe, the Middle East, and Asia to organizations of various sizes and types in different industries and sectors, including oil and gas, defense, retail, manufacturing, the public sector, telecommunications, and media. Murali Mazhavanchery is the senior director of product management for Employee Central, and has over 15 years of HRIS project management and product management experience. Rebecca Murray is a certified Employee Central professional and consultant. She is also an Employee Central trainer and SME for SAP Education.

... Foreword ... 17

... Preface ... 19

... Introduction ... 25

PART I ... Foundations ... 33

1 ... Employee Central Basics ... 35

1.1 ... Globalization and Localization ... 36
1.2 ... Data Models ... 38
1.3 ... OneAdmin ... 42
1.4 ... Foundation Objects ... 42
1.5 ... Employee Interface, Information, and Maintenance ... 46
1.6 ... Transactions and Self-Services ... 49
1.7 ... Events and Workflows ... 50
1.8 ... Extensibility ... 50
1.9 ... Business Configuration UI ... 52
1.10 ... HRIS Sync ... 53
1.11 ... Reporting ... 54
1.12 ... Deployment Models for SAP Customers ... 54
1.13 ... Summary ... 57

2 ... Implementation Steps and Considerations ... 59

2.1 ... Implementation Considerations ... 59
2.2 ... Setting Up Employee Central ... 70
2.3 ... Post-Implementation and Ongoing Administration ... 76
2.4 ... Implementation Resources ... 78
2.5 ... Summary ... 82

3 ... Role-Based Permissions ... 83

3.1 ... Overview ... 83
3.2 ... Creating Groups and Roles ... 87
3.3 ... Permissions ... 92
3.4 ... Scenarios for Creating Roles ... 105
3.5 ... Summary ... 106

4 ... Events and Workflows ... 107

4.1 ... Employee Status ... 107
4.2 ... Events and Event Reasons ... 110
4.3 ... Workflows ... 123
4.4 ... Summary ... 162

5 ... Extensibility ... 163

5.1 ... Metadata Framework ... 164
5.2 ... Business Rules ... 184
5.3 ... Extension Center ... 189
5.4 ... SAP HANA Cloud Platform ... 189
5.5 ... Summary ... 192

6 ... Foundation Objects ... 193

6.1 ... Basics ... 193
6.2 ... Categories ... 197
6.3 ... Associations and Propagation ... 203
6.4 ... Configuration ... 205
6.5 ... Creating Foundation Object Data ... 212
6.6 ... Extending Foundation Objects ... 220
6.7 ... Summary ... 221

7 ... Data Imports and Data Migration ... 223

7.1 ... Importing Data ... 224
7.2 ... Exporting Data ... 262
7.3 ... Data Migration from SAP ERP HCM ... 265
7.4 ... Summary ... 271

PART II ... Features and Functionality ... 273

8 ... Position Management ... 275

8.1 ... Implicit Position Management ... 276
8.2 ... Positions Overview ... 277
8.3 ... Setting Up Position Management ... 286
8.4 ... Position Management in Other SAP SuccessFactors Applications ... 295
8.5 ... Summary ... 297

9 ... Employee Data ... 299

9.1 ... Views ... 299
9.2 ... History and Audit Trail ... 321
9.3 ... Self-Services ... 324
9.4 ... Transactions ... 330
9.5 ... Configuration ... 333
9.6 ... Summary ... 339

10 ... Employee Time, Absences, and Benefits ... 341

10.1 ... Time Management Overview ... 341
10.2 ... Payroll Time Sheet ... 347
10.3 ... Time Off ... 354
10.4 ... Global Benefits ... 370
10.5 ... Summary ... 378

11 ... Global Assignments ... 379

11.1 ... Setting Up Global Assignments ... 379
11.2 ... Sending an Employee on a Global Assignment ... 383
11.3 ... Managing Home and Expatriate Global Assignments ... 386
11.4 ... Ending a Global Assignment ... 389
11.5 ... Using SAP SuccessFactors while on Global Assignment ... 391
11.6 ... Summary ... 391

12 ... Contingent Workforce Management ... 393

12.1 ... Configuration ... 394
12.2 ... Viewing a Contingent Worker ... 397
12.3 ... SAP Fieldglass Integration ... 399
12.4 ... Summary ... 400

13 ... Mass Changes ... 401

13.1 ... Employee Data Mass Changes ... 401
13.2 ... Performing Mass Changes ... 403
13.3 ... Using Manage Mass Changes ... 406
13.4 ... Summary ... 410

14 ... Advances and Deductions ... 411

14.1 ... Advances ... 411
14.2 ... Deductions ... 423
14.3 ... Summary ... 430

15 ... Employee Central Payroll ... 431

15.1 ... Overview ... 431
15.2 ... Processes ... 432
15.3 ... Access ... 433
15.4 ... Self-Service Transactions ... 434
15.5 ... Payroll Control Center ... 437
15.6 ... Summary ... 439

16 ... Other Features and Functionality ... 441

16.1 ... Pay Scale Structure ... 441
16.2 ... Concurrent Employment ... 443
16.3 ... Document Generation ... 445
16.4 ... Alternative Cost Distribution ... 451
16.5 ... Pensions Payouts ... 453
16.6 ... Summary ... 455

17 ... Reporting ... 457

17.1 ... Report Components ... 457
17.2 ... Reporting Methods ... 459
17.3 ... Legacy Ad Hoc Reporting ... 460
17.4 ... Online Report Designer ... 461
17.5 ... Operational Data Store ... 464
17.6 ... Employee Central Advanced Reporting ... 465
17.7 ... Creating Reports ... 468
17.8 ... Scheduling Reports ... 475
17.9 ... Summary ... 478

18 ... Mobile ... 479

18.1 ... Enabling Features ... 481
18.2 ... Activation and Deactivation ... 482
18.3 ... Using SAP SuccessFactors Mobile ... 484
18.4 ... Summary ... 494

PART III ... Integrating Employee Central with Other Systems ... 495

19 ... Integration ... 497

19.1 ... Integration Overview ... 498
19.2 ... Integration with SAP ... 504
19.3 ... Integration with Third-Party Solutions ... 537
19.4 ... SAP SuccessFactors HCM Suite Integration ... 546
19.5 ... Integration Center ... 550
19.6 ... External Event Framework ... 552
19.7 ... Adapters ... 555
19.8 ... APIs ... 556
19.9 ... Standard Integration Templates ... 560
19.10 ... Employee Delta Export ... 562
19.11 ... Employee Central Payroll Integration ... 563
19.12 ... Summary ... 566

... Conclusion ... 565

... The Authors ... 573

... Index ... 575