Code of Practice for Project Management

The Chartered Institute of Building is at the heart of a management career in construction. It is the world's largest and most influential professional body for construction management and leadership, with a Royal Charter to promote the science and practice of building and construction for the benefit of society. With over 48,000 members worldwide, the CIOB is the international voice of the building professional.

Foreword xi

Acknowledgements xiii

Working group for the revision of the Code of Practice for Project Management - Fifth Edition xv

List of tables xvii

List of figures xix

List of diagrams - Briefing Notes xxi

Introduction 1

Project management 1

Definitions 1

Characteristics of construction projects 2

Characteristics of construction project management 3

Adding value 4

Scope of project management 4

Project lifecycle 4

1 Inception 11

Stage checklist 11

Stage process and outcomes 11

The client 12

Client obligations and responsibilities 12

Client project objectives 12

Client engagement: Internal team 12

Project manager 13

Project manager's objectives 13

Project manager's duties 14

Project manager's appointment 14

Project mandate 14

Environmental mandate 16

BIM mandate 17

BN 1.01 Leadership in project management 19

BN 1.02 Typical terms of engagement: Project manager 21

BN 1.03 Typical project mandate outline 26

BN 1.04 Project handbook 27

BN 1.05 Government Soft Landings 45

2 Feasibility 47

Stage checklist 47

Stage process and outcomes 47

Client's objectives 48

Outline project brief 48

Feasibility studies 48

Energy in a building environment 51

Lifecycle costing and sustainability 52

Sustainability in the built environment 52

Towards sustainable development 53

Responsible sustainable development 54

Achieving sustainable development 55

Site selection and acquisition 56

Project brief 58

Design brief 58

Funding and investment appraisal 60

Development planning and control 60

Stakeholder identification 61

Business case 61

Approval to proceed 61

BIM brief 62

BN 2.01 Key sustainability issues 63

BN 2.02 Environmental sustainability assessment methods 67

BN 2.03 Guidance on environmental impact assessment 72

BN 2.04 Site investigation 79

BN 2.05 Business case development 82

3 chapter Strategy 85

Stage checklist 85

Stage process and outcomes 85

Client's objectives 86

Project governance 86

Strategy outline and development 89

Project organisation and control 90

Project team structure 91

Selecting the project team 91

Project management procedures and systems 92

Information and communication technology 92

Project planning 94

Cost planning and controls 94

Cost control 96

Design management process (managing the design delivery) 97

Risk identification and management 98

Environmental management and controls 98

Environmental statements 98

Contractor's environmental management systems 98

Stakeholder management 99

Quality management 99

Commissioning strategy 100

Selection and appointment of project team consultants 100

Collaborative arrangements 102

Framework arrangements 102

Private public partnership/private finance initiative (PPP/PFI) 102

Procurement strategy 103

Traditional 103

Design and build 104

Management contracting 104

Construction management 104

Hybrid procurement approaches 104

Innovative form of procurement 105

Characteristics of procurement options 106

Procuring the supply chain 106

Responsible sourcing 106

Tender procedure 106

Procurement under EU directives 108

e-Procurement 108

Employer's requirement document 108

Facility management strategy/considerations 109

Project execution plan 109

Checklist for the PEP 110

Essential contents 110

Approval to PEP 111

BIM strategy 111

BN 3.01 Health and safety in construction including CDM guidance 113

BN 3.02 Guidance on value management 121

BN 3.03 Project risk assessment 124

BN 3.04 Information and communication technology 131

BN 3.05 Building information modelling 144

BN 3.06 Project planning 153

BN 3.07 Characteristics of different procurement options 154

BN 3.08 Framework agreements 158

BN 3.09 Procedure for the selection and appointment of consultants 160

BN 3.10 Selection and appointment of contractors 163

BN 3.11 Guidance on EU procurement rules 177

BN 3.12 Project governance 180

BN 3.13 Change management 184

BN 3.14 Strategic collaborative working 187

BN 3.15 PPP/PFI arrangements 193

BN 3.16 Guidance on e-procurement 209

BN 3.17 Design management process 213

4 chapter Pre-construction 217

Stage checklist 217

Stage process and outcomes 217

Design process 218

Managing the design delivery 218

Project coordination and progress meetings 219

Design team meetings 219

Managing design team activities 219

Statutory consents 221

Planning approval 221

Planning consultants 221

Legislation 222

Timing 222

Negotiations 222

Presentations 222

Refusal 222

Appeal 222

Enforcement powers 222

Other statutory consents 223

Building Regulations 223

Disability Discrimination Act (DDA) 224

Impact of utilities on project planning/scheduling 224

Technical design and production information 224

Value management 226

Contract award 226

Pre-start meeting 226

Agenda items at pre-start meeting 227

Introduction 227

Contract 227

Contractors' matters 227

Resident engineer/clerk of works' matters 228

Consultants' matters 228

Quantity surveyor's matters 228

Communications and procedures 229

Meetings 229

Contractual arrangements 229

Establish site 231

Control and monitoring systems 232

Contractor's working schedule 233

Value engineering (related to construction methods) 233

Management of the supply chain 234

Risk management 235

Payments 235

Benchmarking 236

Change and variation control 236

Dispute resolution 238

BIM strategy 239

BN 4.01 Regular report to client 241

BN 4.02 Dispute resolution methods 243

BN 4.03 Implications of Housing Grants, Construction and Regeneration Act 1996, Amended 2011 247

BN 4.04 Typical meetings and their objectives 248

5 chapter Construction 251

Stage checklist 251

Stage process and outcomes 251

Project team duties and responsibilities 252

Client 252

Project manager 252

Design team 253

Quantity surveyor 253

Contractor 253

Construction manager 254

Management contractor 254

Subcontractors and suppliers 254

Other parties 255

Performance monitoring 255

Health, safety and welfare systems 256

Environmental statements 256

Contractor's environmental management systems 257

Compliance with site waste management plan regulations 2008 257

Monitoring of the works 258

Reporting 258

Public liaison and profile 259

Quality management systems 259

Commissioning and production of operation and maintenance manuals 259

Commissioning 259

Operation and maintenance manuals 260

BIM strategy 260

BN 5.01 Performance management plan 261

6 chapter Testing and commissioning 263

Stage checklist 263

Stage processes and outcomes 263

Project manager's duties and responsibilities 264

Commissioning generally 264

Procurement of commissioning services 264

Smaller projects 264

Larger projects 265

Role of the commissioning contractor 265

The testing and commissioning process and its programming 266

Differences between testing and commissioning 267

Testing 267

Commissioning 268

Performance testing 268

Main tasks to be undertaken 268

Pre-construction 268

Construction and post-construction 270

Seasonal commissioning 270

Commissioning documentation 273

O&M manual (building owner's manual) 273

As-built documentation 274

Health and safety file 274

Occupier's handbook 275

BIM strategy 275

BN 6.01 Contents of the health and safety file 277

BN 6.02 Contents of building owner's manual 280

BN 6.03 Contents of occupier's handbook 283

7 chapter Completion, handover and operation 285

Stage checklist 285

Stage process and outcomes 285

Planning and scheduling handover 286

Procedures 286

Client commissioning and occupation 287

Operational commissioning 288

Main tasks 288

Client occupation 290

Structure for implementation 291

Scope and objectives 291

Methodology 291

Organisation and control 291

Soft landings 296

BIM strategy 296

BN 7.01 Client commissioning checklist 297

BN 7.02 Introduction to facilities management 299

BN 7.03 Engineering services commissioning checklist 300

BN 7.04 Engineering services commissioning documents 302

BN 7.05 Handover checklists 303

BN 7.06 Practical completion checklist 306

8 chapter Post-completion review and in use 307

Stage checklist 307

Stage process and outcomes 307

Post-occupancy evaluation 308

Project audit 308

Cost and time study 309

Human resources aspects 309

Performance study 309

Project feedback 310

Close-out report 310

Benefits realisation 311

Occupation/in-use strategy 311

Client's BIM strategy 311

BN 8.01 Post-occupancy evaluation process chart 313

Glossary 315

Bibliography 319

Past working groups of Code of Practice for Project Management 325

Index 329