Project Portfolio Management (eBook)

James Pennypacker has directed benchmarking projects on management topics, including strategy and projects, portfolio management, PMOs, and process maturity. He is the author/editor of several books, including Seven Steps to Strategy Execution, Project Portfolio Management Maturity Model, and Managing Multiple Projects. San Retna has spent over twenty years deploying and operating project, program, and portfolio management capabilities. He is the Vice President of IT Effectiveness at Safeway, Inc. As a thought leader, he has been profiled in numerous publications including CFO magazine, CIO magazine, Computerworld, and PM Network. Case studies of successes have also been published by Gartner, Corporate Executive Board, and the Project Management Institute.

Foreword.

Preface.

Why We Created the EPMC.

Why We Wrote the Book.

About the Authors.

About the EPMC.

Acknowledgements.

Part I Introduction.

1 What is Project Portfolio Management?

Introduction.

Successful PPM.

The Five Questions in Brief.

Project Portfolio Management Defined.

The PPM Players and Roadmap.

The PPM Process Views.

A Few More Questions to Get the Mental Synapses Firing.

Chapter Summary.

Part II Project Portfolio Management: A Story.

2 Introduction.

10 Years Ago . . ..

Present Day . . ..

Later that afternoon . . ..

3 Are We Investing in the Right Things?

EPMC Working Document on Portfolio Investment.

4 Are We Optimizing Our Capacity?

Demand-Side Resource Management.

Supply-Side Resource Management.

Conclusion.

EPMC Working Document on Portfolio Resource.

Optimization.

5 How Well Are We Executing?

6 Can We Absorb All the Changes?

Defining Change.

Types of Change.

Modeling the Impact of Change.

Controlling the Impact of Change.

Conclusion.

EPMC Working Document on Enterprise Change Management.

7 Are We Realizing the Promised Benefits?

Key 1: Ensuring All Benefits Claimed Are Robust and
Realizable.

Key 2: Capturing All Value Created.

Key 3: Moving beyond Benefits Realization to Value Creation.

Conclusion.

EPMC Working Document on Benefits Realization.

Part III Operating Considerations.

8 The PPM Process.

PPM Components.

The Project Proposal.

Project Proposal Approval.

The Business Case and Project Management Plan.

Project Prioritization.

Project Authorization.

Project Execution and Review.

Chapter Summary.

9 Setting the Foundation for Success.

The Business Case Foundation.

The Benefits of PPM.

The People Foundation.

The Process Foundation.

The Technology Foundation.

Tying It All Together: People, Process, Technology.

Chapter Summary.

10 PPM Design.

PPM's Seven Ps.

Decision Criteria.

Source of Data and Information Related to Decision Criteria.

Scoring Projects and Portfolio.

Weighting Decision Criteria.

Drawing ''The Line'' in the
Portfolio.

Link to the Business Case.

Business Case.

Link to the Portfolio.

A Few Parting Thoughts.

Chapter Summary.

11 Implementing PPM.

Executive Sponsorship.

Change.

Skills.

Structure.

Executive Steering Committee.

Governance Board (Decision Review Board).

Project Management Office.

Project Management Standards Committee.

Process Approach.

Capacity.

Demand.

Communication Plan.

Training.

Conclusion.

Chapter Summary.

12 Maintaining PPM.

Dashboards and Metrics: The Visuals.

Meetings: Keeping the Process Going.

Communication: Making Sure Everyone Is on the Same Page.

Maturity Models: Where Do You and Your Organization Stand?

Resource Management: Getting Your Arms around the
Organization.

Keeping Up the Momentum.

Dedicating Resources to Running the PMO.

Chapter Summary.

Part IV The Story: Nine Months Later.

13 Bringing It All Together.

References.

Index.

"Portfolio management is critically important, but often
quickly dismissed as unnecessary 'strategy overhead'.
Applied in the right ways, with the right level of discipline, it
can be an extremely insightful lens through which to see untapped
sources of business value. Credit to the authors for shedding much
needed light on both the art and science of project portfolio
management, both strategic and operational."

--Matt Wagner, Director, Strategy & Planning,
Hewlett-Packard

"This is one of the most straightforward and easy to read
books on Portfolio Management. It contains simple and relevant
examples of how to organize and execute a PM process that will
satisfy senior leadership's needs while streamlining the
information and processes that are supported by the
'trenches'."

-- Christine Cioffe, Vice President, Enterprise-wide
Portfolio Management Merck & Co., Inc

"Project Management has been hailed as the foundation of
modern business, but managing the organization's entire
portfolio of projects carries this discipline to the next level.
Based on a wealth of hard-won experience, this book offers
no-nonsense guides that can turn your organization into an
enterprise-wide system for managing R&D programs, product
launches, IT systems, new facilities, mergers, PR programs, change
efforts, and any of the myriad other activities that challenge
leaders in all walks of life. Essential reading."

--William E. Halal, PhD Professor Emeritus of Science,
Technology, & Innovation George Washington University,
President, TechCast LLC

"'Project Portfolio Management' provides valuable guidance
on how organizations can optimize the return from their investments
in change - not least in balancing process with the equally
important dimensions of governance and changed behaviors."

--John Suffolk, HM Goverrnment CIO

"In order to 'run IT as a business', it is
imperative to have portfolio management in the center of your
strategy. This book acknowledges its importance and provides
practical guidance for success!"

--Zackarie Lemelle, Vice President, IT Corporate
Systems, Johnson & Johnson

"Doing the right things" is just as important as
"Doing things right". This book gives a practical guide
on how to select the right projects (and those that we should
abandon), ways to dynamically match the business demands to the
capabilities of your organization, and finally ensure business
results and benefits are harvested. Many of the Lessons
Learned ideas are valuable gems gained from years of experience by
practitioners of Portfolio Management."

--David Ching, CIO, Safeway Inc.

"Thought-provoking contribution to a key strategic topic,
anchored in the political realities of organizational
behavior."

--Andrew Bragg, Chief Executive, Association for
Project Management

"Provides framework to blend culture, strategies,
processes and technologies in the right proportions for the highest
returns."

--Mark C. Russell - CAO Grange Insurance

"This book helps illustrate the importance of a well
defined process, for technology to deliver results." -

--Michael Fergang - CIO Grange Insurance