GO! with Outlook 2007 Comprehensive

Shelley Gaskin, Series Editor for the GO! Series, is a professor of business and computer technology at Pasadena City College in Pasadena, California. She holds a master's degree in business education from Northern Illinois   University and a doctorate in adult and community education from Ball State University. Dr. Gaskin has 15 years of experience in the computer industry with several Fortune 500 companies and has developed and written training materials for custom systems applications in both the public and private sector. She is also the author of books on Microsoft Outlook and word processing.   Carol L. Martin is an adjunct faculty member at Harrisburg Area Community College.  She holds a bachelor’s degree in secondary education–mathematics from Millersville university and a master’s degree in training and development from Pennsylvania State University.  For over 30 years she has instructed individuals in the use of various computer applications and has co-authored several training manuals for use in the Pennsylvania Department of Education in-service courses.

GO! with Microsoft Office

Outlook 2007 Comprehensive

 

Preface

 

Why I Wrote This Series

 

Visual Walk-Through

 

Chapter 1       Introduction to Outlook 2007 and E-mail

 

   Objective 1    Start and Navigate Outlook

      Activity 1.1      Starting Outlook

      Activity 1.2      Exploring Outlook Using the Navigation Pane

      Activity 1.3      Exploring Outlook Using the Folder List

      Activity 1.4      Identifying and Displaying Menus, Toolbars, ScreenTips, and the To Do Bar

 

   Objective 2    Compose and Send E-mail

      Activity 1.5      Creating a Profile

      Activity 1.6      Configuring Outlook for Sending and Receiving Messages

      Activity 1.7      Creating a New E-mail Message

      Activity 1.8      Sending a Message and Checking the Outbox

 

   Objective 3    Read and Respond to E-mail Messages

      Activity 1.9      Importing Messages to the Inbox

      Activity 1.10    Opening, Navigating, and Closing an E-mail Message

      Activity 1.11    Opening a Message with an Attachment

      Activity 1.12    Replying to an E-mail Message

      Activity 1.13    Forwarding an E-mail Message

      Activity 1.14    Sending an Attachment and Deleting Text in a Message

 

   Objective 4    Use Mail Options and Signatures

      Activity 1.15    Flagging Messages and Formatting Text

      Activity 1.16    Using the Spell Checker

      Activity 1.17    Modifying Message Settings and Delivery Options

      Activity 1.18    Creating and Adding Signatures for Messages

      Activity 1.19    Editing a Signature

      Activity 1.20    Discontinuing or Deleting a Signature

 

   Objective 5    Manage E-mail

      Activity 1.21    Finding E-mail Messages

      Activity 1.22    Sorting and Organizing Inbox Messages

      Activity 1.23    Printing Messages

      Activity 1.24    Deleting Messages

 

   Objective 6    Use Outlook Help and Close Outlook

      Activity 1.25    Using Outlook Help

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help

 


 

Chapter 2       Using Contacts and Tasks

 

   Objective 1    Create Contacts

      Activity 2.1      Exploring Contacts

      Activity 2.2      Importing Contacts into Your Contacts Folder

      Activity 2.3      Creating Contacts

 

   Objective 2    Use Contacts with E-mail

      Activity 2.4      Sending an E-mail Message to a Contact

      Activity 2.5      Creating a Contact from an E-mail Message

 

   Objective 3    Edit Contacts

      Activity 2.6      Editing a Contact

      Activity 2.7      Adding Detail to a Contact

 

   Objective 4    Manage Distribution Lists

      Activity 2.8      Creating a Distribution List

      Activity 2.9      Using a Distribution List

      Activity 2.10    Modifying a Distribution List

 

   Objective 5    Organize Contacts

      Activity 2.11    Creating Categories in Outlook

      Activity 2.12    Assigning Contacts to Categories

      Activity 2.13    Changing the View of the Contacts List

      Activity 2.14    Sorting the Contacts List by Category and Field

      Activity 2.15    Searching for Contacts

 

   Objective 6    Manage Contacts

      Activity 2.16    Creating a Personal Folder for Contacts

      Activity 2.17    Saving a Contact in a Different File Format

      Activity 2.18    Printing Contacts

      Activity 2.19    Deleting Contacts and Restoring Default Settings

 

   Objective 7    Create and Update Tasks

      Activity 2.20    Creating Tasks

      Activity 2.21    Changing and Updating Tasks

      Activity 2.22    Creating a Recurring Task

 


 

 

   Objective 8    Manage Tasks

      Activity 2.23    Viewing Tasks

      Activity 2.24    Sorting the To-Do List

      Activity 2.25    Printing Tasks

      Activity 2.26    Deleting Tasks and Restoring Default Settings

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help


 

Chapter 3       Using the Calendar

 

   Objective 1    Navigate the Calendar

      Activity 3.1      Exploring the Calendar

      Activity 3.2      Creating a Personal Calendar Folder

 

   Objective 2    Schedule Appointments

      Activity 3.3      Adding Appointments in the Appointment Area

      Activity 3.4      Adding Appointments Using the Appointment Form

      Activity 3.5      Scheduling Recurring Appointments

      Activity 3.6      Using Reminders

 

   Objective 3    Edit Appointments

      Activity 3.7      Editing an Appointment in the Appointment Area

      Activity 3.8      Moving Appointments

      Activity 3.9      Opening an Appointment

 

   Objective 4    Work with Events

      Activity 3.10    Scheduling Events

      Activity 3.11    Scheduling an Annual Event

 

   Objective 5    Organize and Customize the Calendar

      Activity 3.12    Assigning Descriptive Names to Categories

      Activity 3.13    Assigning Appointments to Categories

      Activity 3.14    Changing the Calendar View

 

   Objective 6    Manage a Calendar

      Activity 3.16    Configuring and Viewing Calendar Print Options

      Activity 3.17    Printing Calendar Information

      Activity 3.18    Deleting Calendar Information

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help

 


 

Chapter 4       Planning Meetings

 

   Objective 1    Publish Free/Busy Information

      Activity 4.1      Exploring the Free/Busy Schedule

      Activity 4.2      Publishing Your Free/Busy Schedule

      Activity 4.3      Accessing the Free/Busy Information of Others

 

   Objective 2    Schedule a Meeting

      Activity 4.4      Importing Contacts and Copying Pathname Information

      Activity 4.5      Planning a Meeting

      Activity 4.6      Adding Meeting Attendees

      Activity 4.7      Removing Meeting Attendees

      Activity 4.8      Checking the Response Status

 

   Objective 3    Respond to Meeting Requests

      Activity 4.9      Importing Meeting Invitations into Your Inbox Folder

      Activity 4.10    Accepting and Declining Meeting Invitations

      Activity 4.11    Replying with a Tentative Status

      Activity 4.12    Proposing a New Meeting Time

 

   Objective 4    Schedule an Office Resource

      Activity 4.13    Setting Up an Office Resource

      Activity 4.14    Reserving a Resource for a Meeting

 

   Objective 5    Manage Meeting Information

      Activity 4.15    Printing Meeting Information

      Activity 4.16    Deleting Meetings

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help

 


 

Chapter 5       Assigning Tasks and Sending Instant Messages

 

   Objective 1    Assign Tasks

      Activity 5.1      Importing Contacts and Configuring Outlook

      Activity 5.2      Assigning a Task to a Contact

      Activity 5.3      Creating a Task Request from an Existing Task

      Activity 5.4      Creating an Unassigned Copy of an Assigned Task

 

   Objective 2    Respond to Task Assignments

      Activity 5.5      Creating a Folder and Opening an Outlook Data File

      Activity 5.6      Accepting a Task Request

      Activity 5.7      Declining a Task Request

      Activity 5.8      Sending a Task Status Report

      Activity 5.9      Marking a Task as Complete

 

   Objective 3    Manage Task Assignments

      Activity 5.10    Changing the View and Printing Task Requests

      Activity 5.11    Deleting Task Requests and Closing the Outlook Data File

 

   Objective 4    Use Instant Messaging in Outlook

      Activity 5.12    Starting Windows Messenger

      Activity 5.13    Setting Up a Windows Live Hotmail Account

      Activity 5.14    Configuring Outlook to Use Windows Messenger

      Activity 5.15    Configuring Windows Messenger

      Activity 5.16    Adding Outlook Contacts in Windows Messenger

      Activity 5.17    Changing Your Online Display Status

      Activity 5.18    Sending Instant Messages

      Activity 5.19    Sending a File in an Instant Message

      Activity 5.20    Saving and Printing an Instant Message Conversation

      Activity 5.21    Closing the Conversation Window and Closing Windows Messenger

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help

 


 

Chapter 6       Organizing and Managing Outlook Information

 

   Objective 1    Manage Mail Folders

      Activity 6.1      Creating a Mail Folder

      Activity 6.2      Renaming a Folder and Importing Messages

      Activity 6.3      Creating a POP3 Account

      Activity 6.4      Creating Rules to Process Incoming Mail

      Activity 6.5      Applying a Rule

      Activity 6.6      Creating a Rule That Uses a Desktop Alert

      Activity 6.7      Disabling and Removing Rules

      Activity 6.8      Moving Messages to Another Folder

      Activity 6.9      Using Outlook’s Junk Mail Filter

      Activity 6.10    Organizing Mail Folders with View Filters

 

   Objective 2    Modify the Category List

      Activity 6.11    Adding New Categories to the Category List

      Activity 6.12    Deleting Categories and Restoring the Category List

 

   Objective 3    Use Notes

      Activity 6.13    Creating and Editing Notes

      Activity 6.14    Viewing, Organizing, and Printing Notes

 

   Objective 4    Archive Outlook Information

      Activity 6.15    Configuring AutoArchive

      Activity 6.16    Manually Archiving Mail Messages

 

   Objective 5    Recover and Export Outlook Information

      Activity 6.17    Retrieving Items from the Deleted Items Folder

      Activity 6.18    Restoring an Archived Item

      Activity 6.19    Exporting Outlook Information

      Activity 6.20    Restoring Outlook’s Default Settings

 

   Summary

   Key Terms in This Chapter

   Concepts Assessments

   Skills Review

   Mastering Outlook

   Problem Solving

   GO! with Help