PowerPoint 2013 on Demand

Steve Johnson has written more than 80 books on a variety of computer software, including Adobe Edge Animate, Adobe Photoshop CS6, Adobe Dreamweaver CS6, Adobe InDesign CS6, Adobe Illustrator CS6, Adobe Flash Professional CS5, Microsoft Windows 8, Microsoft Office 2013 and 2010, Microsoft Office 2008 for the Macintosh, and Apple OS X Mountain Lion. In 1991, after working for Apple Computer and Microsoft, Steve founded Perspection, Inc., which writes and produces software training. When he is not staying up late writing, he enjoys coaching baseball, playing golf, gardening, and spending time with his wife, Holly, and three children, JP, Brett, and Hannah. Steve and his family live in Northern California, but can also be found visiting family all over the western United States.

Introduction xvii

1 Getting Started with PowerPoint 1

Starting PowerPoint 2 New!

Viewing the PowerPoint Window 3

Using the Ribbon 4 New!

Choosing Commands 5 New!

Working with the Ribbon and Toolbars 6

Choosing Dialog Box Options 8

Using the Status Bar 9 New!

Creating a Blank Presentation 10 New!

Creating a Presentation Using a Template 11 New!

Creating a Presentation from an Existing One 12 New!

Opening a Presentation 14 New!

Arranging Windows 16 New!

Using Task Panes and Window Panes 17 New!

Understanding PowerPoint Views 18 New!

Browsing a Presentation 20 New!

Documenting Properties 22

Converting an Existing Document 23

Getting Help While You Work 24 New!

Saving a Presentation 26 New!

Saving a Presentation with Different Formats 28 New!

Saving a Presentation to Online Services 30 New!

Working with Accounts 31 New!

Recovering a Document 32

Closing a Presentation and Exiting PowerPoint 34 New!

2 Developing Presentation Content 35

Creating New and Consistent Slides 36 New!

Working with Objects 38 New!

Developing Text 40 New!

Entering Text 42

Editing Text 44

Setting Editing Options 45 New!

Correcting Text While Typing 46

Undoing and Redoing an Action 48

Resizing Text While Typing 50

Inserting Information the Smart Way 52

Inserting and Developing an Outline 54

Moving and Indenting Text 56

Setting Tabs 58

Changing Text Alignment and Spacing 60

Changing Character Spacing 62

Changing Character Direction 63

Formatting Text 64

Modifying a Bulleted and Numbered List 66

AutoFormatting Text While Typing 68

Applying a Format Style 70

Inserting Symbols 71

Creating a Text Box 72 New!

Creating Text Columns 74

Finding and Replacing Text 75

Rearranging Slides 76

Organizing Slides into Sections 78

Using Slides from Other Presentations 80

3 Designing a Look 81

Making Your Presentation Look Consistent 82

Viewing Masters 84

Controlling Slide Appearance with Masters 86

Controlling a Slide Layout with Masters 88

Modifying Placeholders 90

Controlling a Slide Background with Masters 92

Adding a Header and Footer 93

Inserting Slide Numbers 94

Inserting the Date and Time 96

Understanding Color Themes 97

Viewing and Applying a Theme 98 New!

Creating a Color Theme 100

Choosing Theme Fonts 102

Choosing Theme Effects 103

Creating a Custom Theme 104

Adding Colors to a Presentation 106

Adding a Background Style 107 New!

Modifying a Background Style 108

Setting Up for Personal Templates 110 New!

Creating a Personal Template 111 New!

Opening Template 112 New!

4 Drawing and Modifying Shapes 113

Drawing and Resizing Shapes 114 New!

Inserting Multiple Shapes 116

Adding Text to a Shape 117

Drawing Lines and Arrows 118 New!

Creating and Editing Freeforms 120

Modifying a Freeform 122

Copying and Moving Objects 124 New!

Adding a Quick Style to a Shape 126 New!

Adding a Quick Style to Shape Text 127

Applying Color Fills 128 New!

Applying Picture Fills 130 New!

Applying Texture Fills 132 New!

Applying Gradient Fills 134 New!

Applying Shape Effects 136

Creating Shadows 138

Adding 3-D Effects to a Shape 140 New!

Adding 3-D Rotation Effects to a Shape 142

Aligning Objects to Grids and Guides 144 New!

Aligning and Distributing Objects 146

Aligning Objects with Smart Guides 148 New!

Changing Stacking Order 149

Connecting Shapes 150

Rotating and Flipping a Shape 152

Grouping and Ungrouping Shapes 154

Merging Shapes Together 156 New!

Selecting Objects Using the Selection Pane 157

5 Inserting Pictures and Multimedia 159

Locating and Inserting Online Pictures 160 New!

Inserting Pictures from an Online Service 162 New!

Inserting Pictures from a SkyDrive or SharePoint 164 New!

Inserting a Picture from a File 165

Inserting a Picture from a Slide Layout 166

Examining Picture File Formats 167

Creating a Photo Album 168

Inserting a Picture Screen Shot 170

Adding an Artistic Style to a Picture 171

Adding a Quick Style to a Picture 172

Applying a Shape to a Picture 173

Applying a Border to a Picture 174 New!

Applying Picture Effects 175 New!

Modifying Picture Size 176 New!

Compressing a Picture 178

Correcting a Picture 179 New!

Recoloring a Picture 180

Cropping and Rotating a Picture 182

Removing a Picture Background 184

Creating WordArt Text 186

Formatting WordArt Text 188 New!

Applying WordArt Text Effects 190

Modifying WordArt Text Position 191 New!

Inserting Videos and Audio 192

Editing Videos and Audio 194

Adding Bookmarks to Video and Audio 196

Formatting Videos 197

Setting Video and Audio Play Options 198 New!

Playing Videos and Audio 200

Recording Audio 202

Compressing Media 203

Optimizing Media 204 New!

6 Inserting Charts and Related Material 205

Creating SmartArt Graphics 206

Using the Text Pane with SmartArt Graphics 208

Modifying a SmartArt Graphic 210

Resizing a SmartArt Graphic 211

Formatting a SmartArt Graphic 212

Formatting a Shape in a SmartArt Graphic 214 New!

Adding Pictures to a SmartArt Graphic 216

Converting a SmartArt Graphic to Shapes 217

Creating an Organization Chart 218

Modifying an Organization Chart 220

Inserting a Chart 222 New!

Selecting Chart Data 224 New!

Entering Chart Data 225 New!

Editing Chart Data 226 New!

Importing Data 228

Modifying the Data Worksheet 230

Selecting a Chart Type, Layout, and Style 232 New!

Selecting and Changing Chart Elements 234

Formatting Chart Elements 236 New!

Working with Chart Elements 237 New!

Changing Chart Titles 238 New!

Changing Chart Labels 239 New!

Changing Line and Bar Charts 240 New!

Filtering Chart Data 241 New!

Saving a Chart Template 242 New!

Inserting a Table 244

Modifying a Table 246

Formatting a Table 248 New!

Adding a Quick Style to a Table 250

Applying Effects to a Table 252

Sharing Information Among Documents 253

Embedding and Linking an Object 254

Modifying Links 256

Inserting a Microsoft Excel Chart 258

Inserting a Microsoft Word Document 260

7 Creating a Web Presentation 261

Adding Action Buttons 262

Adding Hyperlinks to Objects 264

Creating Hyperlinks to External Elements 266

Inserting Hyperlinks 268

Using and Removing Hyperlinks 270

Saving Slides as Web Graphics 272

Saving a Presentation as Web Graphics 273

Exploring XML 274

Saving an XML Presentation 275

Opening a Web Page 276

Getting Documents from the Web 277

8 Finalizing a Presentation and Its Supplements 279

Changing Slide Setup Options 280 New!

Preparing Handouts 282

Preparing Speaker Notes 284

Customizing Notes Pages 286

Changing Proofing Options 288 New!

Setting Languages for Proofing 290

Checking Spelling 292 New!

Using Custom Dictionaries 294

Inserting Research Material 296

Finding the Right Words 297 New!

Translating Text to Another Language 298

Using Multiple Languages 300

Exporting Notes and Slides to Word 301

Documenting Presentation Properties 302

Checking Accessibility 304 New!

Checking Compatibility 306

Saving Slides in Different Formats 307

Saving Outline Text as a Document 308

Creating a PDF Document 309

Creating an XPS Document 310

Selecting Printing Options 311

Previewing a Presentation 312

Printing a Presentation 314

Printing an Outline 316

9 Preparing a Slide Show 317

Creating Slide Transitions 318

Adding and Removing Animation 320

Using Specialized Animation 322 New!

Coordinating Multiple Animations 324

Animating a SmartArt Graphic 326

Triggering Animations 328

Using the Animation Painter 329

Adding Slide Timings 330

Recording a Narration 332

Setting Up a Slide Show 334 New!

Creating a Custom Slide Show 336

Hiding Slides 338

Creating a Self-Running Presentation 339

Working with Fonts 340

10 Presenting a Slide Show 341

Starting a Slide Show 342 New!

Navigating a Slide Show 344 New!

Navigating a Slide Show with Touch 346 New!

Annotating a Slide Show 348 New!

Delivering a Show on Multiple Monitors 350 New!

Displaying a Show in Presenter View 352 New!

Saving a Presentation as a Slide Show 354

Saving a Presentation as a Video 355

Packaging a Presentation on CD 356

Broadcasting a Presentation Online 358 New!

Giving a Presentation at an Online Lync Meeting 360 New!

Communicating Online with Lync 362 New!

Showing a Presentation with the PowerPoint Viewer 364

Customizing the PowerPoint Viewer 365

Showing Multiple Presentations 366

11 Reviewing and Securing a Presentation 367

Adding Comments to a Presentation 368 New!

Editing Comments in a Presentation 370 New!

Comparing and Merging Presentations 372

Creating and Linking OneNotes 373

Working with OneNote 374 New!

Inspecting Documents 376 New!

Adding Password Protection to a Presentation 378

Adding Security Encryption to a Presentation 380

Marking a Presentation as Read-Only 381

Adding a Digital Signature 382

Sending a Presentation Using E-Mail 384

Sending a Presentation by Internet Fax 386 New!

Sending a Presentation by Instant Message 387 New!

Avoiding Harmful Attacks 388

Using the Trust Center 390 New!

Selecting Trusted Publishers and Locations 391

Setting Document Related Security Options 392

Setting App Catalog Security Options 394 New!

Setting Add-in Security Options 395

Setting ActiveX Security Options 396

Setting Macro Security Options 397

Changing Message Bar Security Options 398

Setting Privacy Options 399

Working with Office Safe Modes 400

12 Customizing the Way You Work 403

Setting Start Up Options 404 New!

Setting Office Options 405 New!

Setting General Options 406

Setting Image Options 408

Setting Chart Options 409 New!

Setting Slide Show Options 410

Setting Display Options 411 New!

Setting Recent Presentation Options 412 New!

Setting Default File Locations 413 New!

Setting Advanced Save Options 414

Working with Touch Screens 416 New!

Accessing Commands Not in the Ribbon 417

Customizing the Way You Create Objects 418

Working with Office Tools 420 New!

Maintaining and Repairing Office 422 New!

13 Expanding PowerPoint Functionality 423

Adding Apps for Office 424 New!

Inserting Apps for Office 426 New!

Managing Apps for Office 427 New!

Viewing and Managing Add-ins 428

Loading and Unloading Add-ins 430

Enhancing a Presentation with VBA 432

Viewing the Visual Basic Editor 434

Setting Developer Options 435

Simplifying Tasks with Macros 436

Controlling a Macro 438

Adding a Digital Signature to a Macro Project 440

Assigning a Macro to a Toolbar or Ribbon 441

Saving a Presentation with Macros 442

Opening a Presentation with Macros 443

Inserting ActiveX Controls 444

Using ActiveX Controls 446

Setting ActiveX Control Properties 447

Playing a Movie Using an ActiveX Control 448

Changing the Document Information Panel 450

14 Working Online with Office Documents 451

Working Online with SharePoint and SkyDrive 452 New!

Signing in to SharePoint or SkyDrive 454 New!

Saving and Opening on SharePoint or SkyDrive 456 New!

Accessing Documents on SharePoint 458 New!

Syncing Documents on SharePoint 460 New!

Publishing Slides to a SharePoint Library 462

Sharing Documents on SkyDrive 464 New!

Accessing Documents on SkyDrive 466 New!

Managing Documents on SkyDrive 468

Downloading or Uploading Documents on SkyDrive 470

Creating Office Documents on SkyDrive 471

Sending Links to Documents on SkyDrive 472 New!

Comparing the Office Desktop App to the Web App 474

Working with Office Web Apps 476 New!

Saving or Printing in Office Web Apps 478

Co-authoring Documents with Office Web Apps 480 New!

Blocking Co-authoring Documents 482

New Features 483 New!

Microsoft Office Specialist 489

Index 497