Special Edition Using Microsoft Office Access 2003

Shelley O'Hara is the author of more than 100 books, including several best-sellers. She has also authored business plans, a novel, Web content, marketing publications, short stories, training materials, magazine columns, a newsletter, and software manuals. She has written on topics ranging from Microsoft Windows to the International Air Transport Authority ticketing system, from Microsoft Office to buying a home. In addition to writing, O'Hara teaches training and personal development classes in Indianapolis.

Introduction.


1. Learning Access Basics.


Database Window. Starting Access. Opening a Sample Database. Using the Menu Bar. Using Toolbars. Using the Objects Bar. Getting Help. Closing a Database. Quitting Access.



2. Creating Databases and Tables.


Creating a Database from a Template. Creating a New Blank Database. Opening an Existing Database. Creating a Table Using a Wizard. Creating a Database Table from Scratch. Displaying a Table in Design View. Adding a New Field. Changing a Field Name. Setting a Field's Data Type. Setting the Field Size for a Text Field. Setting the Field Size for a Number Field. Adding a Field Description. Deleting a Field. Setting the Primary Key. Saving the Data Table.



3. Entering Data.


Opening and Closing a Table in Datasheet View. Entering Data in a Table. Displaying Records. Creating a New Record. Selecting an Entry. Selecting Records and Columns. Freezing and Unfreezing Columns. Hiding and Unhiding Columns. Resizing Columns. Rearranging Columns. Editing a Record. Deleting a Record. Copying an Entry. Copying an Entire Record. Sorting Records in Datasheet View. Finding Data. Replacing Data. Formatting the Datasheet. Changing the Font. Checking Spelling. Previewing and Printing a Table.



4. Editing a Database's Table Structure.


Viewing Field Properties. Using Display Formats. Using an Input Mask. Adding a Field Caption. Entering a Default Value. Requiring an Entry. Indexing a Field. Applying a Smart Tag. Creating a Yes/No Field. Creating a Hyperlink Field. Creating a Memo Field. Creating an Object Field. Adding an Entry to an Object Field.



5. Creating and Using Forms.


Creating a Form Using an AutoForm. Creating a Form Using a Wizard. Saving a Form. Opening a Form. Using a Form to Add a New Record. Using a Form to Display Records. Using a Form to Edit Data. Using a Form to Select Records. Using a Form to Delete a Record. Using a Form to Search for a Record. Filtering Data by Selection. Filtering Data by Form. Viewing a Form in Design View. Selecting a Form Control. Deleting a Field from a Form. Resizing a Form Control. Moving a Form Control. Adding a Field to a Form. Changing the Tab Order. Viewing and Formatting Form Controls. Formatting Forms.



6. Creating Queries.


Creating a Select Query with a Wizard. Building a Query from Scratch. Viewing the Query Design. Entering Criteria to Query for an Exact Match. Entering Criteria to Query for a Range of Matches. Entering Multiple Criteria with the OR Operator. Entering Criteria to Match More Than One Field. Sorting Query Results. Adding a Field to a Query. Removing a Field from a Query. Saving a Query. Running a Query. Creating a New Table with Query Results. Deleting Records with a Query.



7. Creating Reports.


Creating an AutoReport. Creating a Report Using a Wizard. Saving a Report. Opening a Report. Viewing a Report's Design. Selecting a Report Control. Deleting a Field from a Report. Resizing a Report Control. Moving a Report Control. Adding a Field to a Report. Adding Labels to a Report. Adding Headers or Footers to a Report. Drawing on a Report. Adding a Picture to a Report. Sorting and Grouping Data in a Report. Using a Report AutoFormat. Setting Up the Page. Previewing a Report. Printing a Report.



8. Managing Your Database.


Renaming an Object. Deleting an Object. Password-Protecting a Database. Backing Up the Database. Viewing Database Properties. Setting Up Relationships. Editing Relationships. Using Subdatasheets.



Glossary.


Index.