MCA Microsoft Office Specialist (Office 365 and Office 2019) Study Guide

ERIC BUTOW is the author of 39 books on technology topics and has developed and taught networking, computing, and usability courses for Ed2Go, Virtual Training Company, California State University, Sacramento, and Udemy. He has been using PowerPoint professionally since 1994. He's served as a technical writer for companies like Intel, Wells Fargo, Cisco Systems, and Hewlett-Packard. He is the founder and owner of Butow Communications Group in Jackson, California.

Introduction xi

Assessment Test xv

Chapter 1 Creating Presentations 1

Modifying Slide Masters, Handout Masters, and Note Masters 3

Changing the Slide Master Theme or Background 4

Modifying Slide Master Content 9

Creating Slide Layouts 10

Modify Slide Layouts 15

Modifying the Handout Master 19

Modifying the Notes Master 26

Changing Presentation Options and Views 32

Changing the Slide Size 32

Displaying Presentations in Different Views 34

Setting Basic File Properties 36

Configuring Print Settings for Presentations 37

Printing All or Part of a Presentation 37

Printing Notes Pages 39

Printing Handouts 40

Printing in Color, Grayscale, or Black and White 41

Configuring and Presenting Slideshows 43

Creating Custom Slideshows 43

Configuring Slideshow Options 48

Rehearsing Slideshow Timing 49

Setting Up Slideshow Recording Options 53

Presenting Slideshows by Using Presenter View 56

Preparing Presentations for Collaboration 62

Mark Presentations as Final 63

Protecting Presentations by Using Passwords 64

Inspecting Presentations for Issues 65

Adding and Managing Comments 67

Preserving Presentation Content 72

Exporting Presentations to Other Formats 73

Summary 82

Key Terms 83

Exam Essentials 83

Review Questions 85

Chapter 2 Managing Slides 87

Inserting Slides 88

Importing Word Document Outlines 88

Inserting Slides from Another Presentation 91

Inserting Slides and Selecting Slide Layouts 93

Inserting Summary Zoom Slides 95

Duplicating Slides 100

Modifying Slides 101

Hiding and Unhiding Slides 102

Modifying Individual Slide Backgrounds 103

Inserting Slide Headers, Footers, and Page Numbers 106

Ordering and Grouping Slides 110

Creating Sections 110

Modifying the Slide Order 112

Renaming Sections 114

Summary 115

Key Terms 116

Exam Essentials 116

Review Questions 117

Chapter 3 Inserting and Formatting Text, Shapes, and Images 119

Formatting Text 121

Applying Formatting and Styles to Text 121

Formatting Text in Multiple Columns 127

Creating Bulleted and Numbered Lists 128

Inserting Links 130

Inserting Hyperlinks 130

Inserting Section Zoom Links and Slide Zoom Links 131

Inserting and Formatting Images 135

Resizing and Cropping Images 137

Applying Built-In Styles and Effects to Images 139

Inserting Screenshots and Screen Clippings 141

Inserting and Formatting Graphic Elements 144

Inserting and Changing Shapes 144

Drawing by Using Digital Ink 146

Adding Text to Shapes and Text Boxes 149

Resizing Shapes and Text Boxes 151

Formatting Shapes and Text Boxes 153

Applying Built-In Styles to Shapes and Text Boxes 155

Adding Alt Text to Graphic Elements for Accessibility 158

Ordering and Grouping Objects on Slides 160

Ordering Shapes, Images, and Text Boxes 160

Aligning Shapes, Images, and Text Boxes 161

Grouping Shapes and Images 163

Displaying Alignment Tools 164

Summary 165

Key Terms 166

Exam Essentials 166

Review Questions 167

Chapter 4 Inserting Tables, Charts, SmartArt, 3D Models, and Media 169

Inserting and Formatting Tables 170

Creating and Inserting Tables 170

Inserting and Deleting Table Rows and Columns 171

Applying Built-In Table Styles 174

Inserting and Modifying Charts 177

Creating and Inserting Charts 177

Modifying Charts 180

Inserting and Formatting SmartArt Graphics 186

Inserting SmartArt Graphics 186

Converting Lists to SmartArt Graphics 186

Adding and Modifying SmartArt Graphic Content 189

Inserting and Modifying 3D Models 191

Inserting 3D Models 191

Modifying 3D Models 193

Inserting and Managing Media 194

Inserting Audio and Video Clips 194

Creating and Inserting Screen Recordings 202

Configuring Media Playback Options 207

Summary 210

Key Terms 211

Exam Essentials 211

Review Questions 213

Chapter 5 Applying Transitions and Animations 215

Applying and Configuring Slide Transitions 216

Applying Basic and 3D Slide Transitions 216

Configuring Transition Effects 218

Animating Slide Content 222

Animating Text and Graphic Elements 222

Animating 3D Models 232

Configuring Animation Effects 235

Configuring Animation Paths 238

Reordering Animations on a Slide 243

Setting Timing for Transitions 245

Setting Transition Effect Duration 245

Configuring Transition Start and Finish Options 246

Summary 248

Key Terms 248

Exam Essentials 249

Review Questions 250

Appendix Answers to Review Questions 253

Chapter 1: Creating Presentations 254

Chapter 2: Managing Slides 254

Chapter 3: Inserting and Formatting Text, Shapes, and Images 255

Chapter 4: Inserting Tables, Charts, SmartArt, 3D Models, and Media 256

Chapter 5: Applying Transitions and Animations 256

Index 259