Microsoft Word 2016 Step By Step

Joan Lambert has worked closely with Microsoft technologies since 1986, and in the training and certification industry since 1997. As President and CEO of Online Training Solutions, Inc. (OTSI), Joan guides the translation of technical information and requirements into useful, relevant, and measurable resources for people who are seeking certification of their computer skills or who simply want to get things done efficiently. Joan is the author or coauthor of more than three dozen books about Windows and Office (for Windows, Mac, and iPad), video-based training courses for SharePoint and OneNote, and three generations of Microsoft Office Specialist certification study guides. Joan is a Microsoft Certified Professional, Microsoft Certified Trainer, Microsoft Office Specialist Master (for all Office versions since Office 2007), Microsoft Certified Technology Specialist (for Windows and Windows Server), Microsoft Certified Technology Associate (for Windows), and Microsoft Dynamics Specialist. Joan currently lives in a small town in Texas with her simply divine daughter, Trinity; an ever-growing menagerie of dogs, cats, and fish; and the DeLonghi Gran Dama super-automatic espresso machine that runs the house.

Introduction xiii Who this book is for xiii The Step by Step approach xiii Download the practice files xiv Ebook edition xvii Get support and give feedback xvii Errata and support xvii We want to hear from you xvii Stay in touch xvii Part 1: Get started with Word 2016 Chapter 1: Word 2016 basics 3 Start Word 4 Work in the Word user interface 5 Sidebar: About Office 6 Identify app window elements 8 Sidebar: Tell me what you want to do 12 Work with the ribbon and status bar 14 Sidebar: Adapt procedure steps 20 Manage Office and app settings 21 Sidebar: Microsoft account options 22 Skills review 26 Practice tasks 27 Chapter 2: Create and manage documents 29 Create documents 30 Open and move around in documents 36 Open existing documents 36 Sidebar: Open documents in Protected view 38 Sidebar: Edit PDF files in Word 41 Move around in documents 41 Display different views of documents 46 Display and edit file properties 53 Save and close documents 54 Manually save documents 55 Sidebar: Save files to OneDrive 58 Automatically save documents 59 Save documents in other formats 60 Sidebar: Maintain compatibility with earlier versions of Word 63 Close documents 64 Skills review 64 Practice tasks 65 Chapter 3: Enter and edit text 69 Enter and import text 70 Sidebar: Import text from multiple documents 72 Move, copy, and delete text 72 Sidebar: Paste options 78 Find and replace text 81 Use reference and research tools 86 Sidebar: Install Office tools 88 Sidebar: Display document statistics 91 Skills review 95 Practice tasks 96 Part 2: Create professional documents Chapter 4: Modify the structure and appearance of text 103 Apply paragraph formatting 104 Configure alignment 105 Configure vertical spacing 106 Configure indents 110 Sidebar: Configure paragraph borders and shading 113 Structure content manually 113 Apply character formatting 118 Sidebar: Character formatting and case considerations 125 Create and modify lists 125 Sidebar: Format text as you type 130 Apply built-in styles to text 131 Apply styles 131 Manage outline levels 137 Change the document theme 139 Skills review 141 Practice tasks 142 Chapter 5: Organize information in columns and tables 149 Present information in columns 150 Create tabbed lists 157 Present information in tables 159 Sidebar: Insert an Excel spreadsheet 162 Sidebar: Other table layout options 168 Format tables 175 Sidebar: Quick Tables 180 Skills review 181 Practice tasks 182 Chapter 6: Add simple graphic elements 185 Insert, move, and resize pictures 186 Sidebar: Graphic formats 189 Edit and format pictures 190 Sidebar: Add video content to documents 199 Insert screen clippings 200 Draw and modify shapes 202 Draw and add text to shapes 203 Sidebar: Use the drawing canvas to draw shapes 203 Sidebar: Locate additional formatting commands 204 Move and modify shapes 205 Format shapes 207 Sidebar: Insert symbols 210 Add WordArt text 211 Skills review 213 Sidebar: Format the first letter of a paragraph as a drop cap 214 Practice tasks 215 Part 3: Enhance document content Chapter 7: Insert and modify diagrams 221 Create diagrams 222 Modify diagrams 227 Create picture diagrams 233 Skills review 236 Practice tasks 237 Chapter 8: Insert and modify charts 241 Create charts 242 Modify charts 246 Manage chart data 246 Modify the display of chart elements 250 Sidebar: Pie charts 255 Format charts 255 Skills review 259 Sidebar: Custom chart templates 260 Practice tasks 261 Chapter 9: Add visual elements 265 Format the page background 266 Insert a background watermark 272 Insert headers, footers, and page numbers 276 Insert preformatted document parts 281 Sidebar: Insert and link custom text boxes 288 Build equations 289 Sidebar: The Equation Options dialog box 291 Skills review 294 Sidebar: Set mathematical AutoCorrect options 295 Practice tasks 296 Chapter 10: Organize and arrange content 299 Reorganize document outlines 300 Manage content in the Navigation pane 300 Manage content in Outline view 302 Arrange objects on a page 305 Use tables to control page layout 316 Skills review 318 Practice tasks 319 Part 4: Review and finalize documents Chapter 11: Collaborate on documents 325 Mark up documents 326 Insert comments 326 Track changes 329 Display and review document markup 332 Display markup 332 Review and respond to comments 338 Review and process tracked changes 340 Sidebar: Remember to check for errors 343 Compare and merge documents 343 Compare and combine separate copies of a document 344 Compare separate versions of a document 346 Control content changes 347 Restrict actions 348 Restrict access by using a password 354 Sidebar: Restrict access by using rights management 359 Coauthor documents 359 Skills review 363 Practice tasks 364 Chapter 12: Finalize and distribute documents 369 Locate and correct text errors 370 Preview and adjust page layout 375 Control what appears on each page 381 Prepare documents for electronic distribution 386 Sidebar: Accessibility issues 388 Print and send documents 393 Skills review 399 Practice tasks 400 Part 5: Use advanced Word functions Chapter 13: Reference content and content sources 405 Insert bookmarks and cross-references 406 Sidebar: Hyperlink to additional resources 410 Display document information in fields 412 Insert and modify footnotes and endnotes 416 Create and modify tables of contents 419 Sidebar: Other reference tables 423 Create and modify indexes 425 Cite sources and compile bibliographies 431 Skills review 437 Practice tasks 438 Chapter 14: Merge data with documents and labels 443 Understand the mail merge process 444 Start the mail merge process 445 Get started with letters 446 Get started with labels 447 Get started with email messages 450 Choose and refine the data source 452 Select an existing data source 453 Create a new data source 456 Refine the data source records 457 Sidebar: Refresh data 462 Insert merge fields 462 Preview and complete the merge 465 Create individual envelopes and labels 468 Generate individual envelopes 468 Generate individual mailing labels 472 Skills review 474 Practice tasks 475 Chapter 15: Create custom document elements 479 Create and modify styles 480 Create and manage custom themes 487 Create and attach templates 489 Create custom building blocks 493 Skills review 497 Practice tasks 498 Chapter 16: Customize options and the user interface 501 Change default Word options 502 Manage general Office and Word options 503 Manage display options 507 Manage proofing options 508 Manage file saving options 513 Manage language options 516 Manage advanced options 519 Customize the Quick Access Toolbar 524 Customize the ribbon 529 Manage add-ins and security options 534 Manage add-ins 534 Configure Trust Center options 537 Skills review 543 Practice tasks 544 Keyboard shortcuts 547 Glossary 573 Index 583 About the author 604