ECDL 95/97 Module 3

Brendan Munnelly is an experienced IT trainer,consultant, journalist and author. Based in Dublin, Ireland, Brendan has developed user training materials for a range of corporate and government organisations throughout Europe. He is also a frequent contributor to computer publications.

 Contents  introduction 1  chapter 1  Your first letter in Word 3  In this chapter 3  New skills 3  New words 4  Starting Word 5  What? No new, blank document? 5  Text cursor and paragraph mark 6  What? No paragraph mark? 6  Actions you need to know 7  Keys you need to know 9  Typing a letter 10  Moving text with the TAB key 14  Non-printing characters and wavy underlines 15  Printing your letter 16  Word’s toolbars 16  Word’s undo feature 17  Working with word documents 17  Saving your document 17  Creating a new document 19  Opening an existing document 19  Closing a document 19  Quitting Word 20  Online help 20  Using help menu options 20  Using help from dialog boxes 22  Chapter summary: so now you know 23  chapter 2  Formatting, positioning and copying text 25  In this chapter 25  New skills 26  New words 26  Selecting text 27  Formatting text 29  Copying and pasting text 30  About the clipboard 32  Cutting and pasting text 33  Keyboard shortcuts 33  Formatted documents 34  Left and right indents 34  Aligning text 35  Bullets and numbered lists 36  Fonts 41  Serif fonts 41  Sans serif fonts 42  Font sizes 42  Font properties 43  Font style 43  Underline 43  Font colour 43  Font effects 44  Font spacing 45  Font borders and shading 45  Word’s zoom views 51  Zoom and printing 51  Saving to a diskette 51  Symbols and special characters 52  Format painter 53  Chapter summary: so now you know 55  chapter 3  Long documents, little details 57  In this chapter 57  New skills 58  New words 58  Creating your long document 59  Inter-line spacing 61  Inter-paragraph spacing 62  First line indents 64  Hanging indents 65  Finding text 66  The basics 66  Special options 67  Formats 67  Finding and replacing text 68  The two replace methods 68  Special options 69  Page setup 73  The margins tab 73  Paper size 74  Headers and footers 74  Page numbering 79  Page numbering options 80  Document date and author name 80  Document creation date 81  Document author Name 81  Manual line and page breaks 82  Checking your spelling 83  Spell-checking: the automatic option 83  The spell-check dialog box 84  Watch your language 85  Checking your grammar 85  Printing options 86  Print preview 86  Print range options 87  Modifying the toolbar 88  Hiding and displaying toolbars 88  Hiding and displaying toolbar buttons 89  Chapter summary: so now you know 90  chapter 4  Tables, tabs and graphics 91  In this chapter 91  New skills 91  New words 92  Using tables in Word 93  Selecting table cells 95  Column width, spacing and row height 98  The table autoformat option 98  Introduction to tabs 99  Using tabs in Word 101  Tab alignment 104  Using tabs with the ruler 106  Using graphics in Word 107  Importing graphics: two options 108  Graphics: copy and paste 108  Graphics: file insert 109  Working with graphics 109  Moving a graphic 109  Changing the shape and size of a graphic 110  Inserting AutoShapes 111  Hyphenating justified text 114  Automatic hyphenation 115  Automatic hyphenation options 116  Manual hyphenation 116  Running manual hyphenation 117  Chapter summary: so now you know 118  chapter 5  Mail merge and templates 119  In this chapter 119  New skills 120  New words 120  Mail merge: the components 121  Form letter 121  Data source 121  Merge fields 122  Mail merge: the proc