ECDL 2000: Module 6

Brendan Munnelly is an experienced IT trainer,consultant, journalist and author. Based in Dublin, Ireland, Brendan has developed user training materials for a range of corporate and government organisations throughout Europe. He is also a frequent contributor to computer publications.

Contents INTRODUCTION 1 Chapter 1 Presentation basics 3 In this chapter 3 New skills 3 New words 4 Presentations and presentation software 5 Starting PowerPoint 7 Creating a presentation 8 Adding slides to your presentation 10 Editing your text 12 Moving between slides 12 Location of inserted slides 14 New slide at end of presentation 14 New slide within presentation 15 Saving your presentation 15 PowerPoint file name extension 15 Saving to a diskette 16 Undo and Redo 17 Views of your presentation 18 Working in Normal view 18 Changing the pane size 19 Zoom views 20 Zoom and printing 21 PowerPoint's toolbars 21 Standard and Formatting toolbars 21 Hiding and displaying toolbars 23 Hiding and displaying toolbar buttons 23 PowerPoint's personalized menus 24 Online help 25 Using Help from dialog boxes 25 Using Help menu options 26 Closing a presentation 27 Quitting PowerPoint 28 Chapter summary: so now you know 28 Chapter 2 Working with bullet points 31 In this chapter 31 New skills 32 New words 32 Opening a presentation 33 Different levels of bullet points 34 Changing the bullet character 37 Numbering bullet points 39 Line spacing 41 Text alignment 42 About outlines 44 Working in the Outline pane 45 The outline and individual slides 48 Switching between presentations 49 Slide Sorter view 49 Slide Sorter view and zoom 51 Reordering slides in Slide Sorter view 51 Reordering by dragging 52 Reordering by cut and paste 52 Keyboard shortcuts 53 Copying and moving slides 53 Copying and moving text 55 Importing text from another application 57 Running your presentation 60 Deleting and hiding slides 62 Chapter summary: so now you know 63 Chapter 3 Formatting your presentation 65 In this chapter 65 New skills 65 New words 66 Presentation format 67 Making global changes 67 What choices do I have? 68 Text format 70 About fonts 71 Changing font 72 Changing font on every slide 72 Changing font case 73 Changing font size 73 Changing font colour 74 Changing font effects 75 Working with the slide master 77 Working with backgrounds 80 Slide master and backgrounds 81 Slide master and text options 83 Working with colour schemes 84 Customizing colour schemes 85 Combining colour scheme and slide master effects 87 When all slides are not the same 87 Speaker notes 88 Notes Page view 88 Handout pages 90 Numbering your slides 91 Formatting slide numbers 92 The story so far 92 Printing your presentation 93 Landscape or portrait? 95 Chapter summary: so now you know 96 Chapter 4 Working with graphics and pictures 99 In this chapter 99 New skills 99 New words 100 About graphics 101 Drawing toolbar 101 Line and arrow tools 102 Rectangle and square tool 102 Ellipse and circle tool 102 Line colour and style 103 Fill colour 103 Working with AutoShapes 104 Working with objects 104 Moving objects 105 Changing object size and shape 105 Rotating and flipping objects 105 Shadow effects 106 Grouping and ungrouping objects 106 Deleting objects 106 Text boxes 115 Importing pictures 117 Non Clip Art pictures 123 The Picture toolbar 124 Chapter summary: so now you know 124 Chapter 5 Working with tables and charts 127 In this chapter 127 New skills 128 New words 128 Working with tables 129 Organization charts 132 Charts 137 Chart type options 138 Chapter summary: so now you know 147 Chapter 6 Wowing your audience 149 In this chapter 149 New skills 150 New words 150 Automatic or manual advance? 151 Whichever comes first 151 Slide transitions 153 Slide advance methods and transition effects 155 Animated slides 155 Animations and the slide master 156 Customizing preset animations 158 Music and other noises 159 Including tables, pictures and charts in animations 160 Animating charts 162 Check your spelling! 163 Chapter summary: so now you know 165 Chapter 7 Presentations and file formats 167 In this chapter 167 New skills 168 New words 168 Saving your presentation as a slide show 169 Working with earlier versions of PowerPoint 170 HTML (web) format 171 HTML options 173 Saving slides as graphics 174 Using PowerPoint slides in other applications 175 RTF format 175 Working with design templates 176 Presupplied design templates 177 Applying a design template 178 Importing spreadsheets and charts 180 Chapter summary: so now you know 184