GO! with Microsoft Access 2010, Comprehensive

Shelley Gaskin, Series Editor for the GO! Series, is a professor of business and computer technology at Pasadena City College in Pasadena, California. She holds a master's degree in business education from Northern Illinois   University and a doctorate in adult and community education from Ball State University. Dr. Gaskin has 15 years of experience in the computer industry with several Fortune 500 companies and has developed and written training materials for custom systems applications in both the public and private sector. She is also the author of books on Microsoft Outlook and word processing.   Carolyn McLellan is the Dean of the Division of Information Technology and Business at Tidewater Community College in Virginia Beach, Virginia.  She has an M.A. degree in Secondary Education from Regent University and a B.S. degree in Business Education from Old Dominion University.  She taught for Norfolk Public Schools for 17 years in Business Education and served as a faculty member at Tidewater Community College for eight years teaching networking, where she developed over 23 new courses and earned the Microsoft Certified Trainer and Microsoft Certified System Engineer industry certifications.  In addition to teaching, Carolyn loves to play volleyball, boogie board at the beach, bicycle, crochet, cook, and read.   Nancy Graviett is a professor in the Business and Computer Science department at St. Charles Community College in Cottleville, Missouri, where she is the program coordinator for the Business Administrative Systems program and teaches within the program. Nancy is also very active with distance learning and teaches in face-to-face, hybrid, and online formats. She holds a master’s degree from University of Missouri. Nancy holds Microsoft® Certified Application Specialist certification in multiple applications and provides training both on and off campus. In her free time, Nancy enjoys quilting and spending time with family and friends.

 


GO! with Microsoft Access 2010 Comprehensive
Table of Contents  

 

Chapter 1 Getting Started with Access Databases
Scenario: Capital Cities Community College
Project 1A: Contact Information

Objective 1: Identify Good Database Design
                Activity 1.01 Using Good Design Techniques to Plan a Database

Objective 2: Create a Table and Define Fields in a New Blank Database
                Activity 1.02 Starting with a New Blank Database
                Activity 1.03 Creating Fields in a Table
                Activity 1.04 Renaming Field in a Table
                Activity 1.05 Adding a Record to a Table
                Activity 1.06 Assigning the Data Type of a Field in Datasheet View
                Activity 1.07 Adding Additional Records to a Table
                Activity 1.08 Importing Data from an Excel Workbook to an Existing Access Table

Objective 3: Add and Change the Structure of Tables
                Activity 1.09 Deleting a Table Field in Design View
                Activity 1.10 Modifying a Field Size and Description in Design View
                Activity 1.11 Setting a Primary Key and Saving a Table
                Activity 1.12 Adding a Second Table to a Database by Importing an Excel Spreadsheet
                Activity 1.13 Adjusting Column Widths
                Activity 1.14 Printing a Table

Objective 4: Create and Use a Query, a Form, and a Report
                Activity 1.15 Using the Simple Query Wizard to Create a Query
                Activity 1.16 Creating a Form
                Activity 1.17 Creating, Modifying, and Printing a Report

Objective 5: Save, Close, and Change the Properties of a Database
                Activity 1.18 Changing Database Properties
                Activity 1.19 Closing and Saving a Database



Project 1B: Student Workshops

Objective 6: Create a Database Using a Template
                Activity 1.20 Creating a New Database Using a Template
                Activity 1.21 Building a Table by Entering Records in a Multiple Items Form

Objective 7: Organize Database Objects in the Navigation Pane
                Activity 1.22 Organizing Database Objects in the Navigation Pane

Objective 8: Create a New Table in a Database Created with a Template
                Activity 1.23 Creating a New Table and Changing Its Design

Objective 9: View a Report and Print a Table in a Database Created with a Template
                Activity 1.24 Viewing a Report
                Activity 1.25 Printing a Table



Chapter 2 Sort and Query a Database
Scenario: Capital Cities Community College

Project 2A: Instructors and Courses

Objective 1: Open an Existing Database
                Activity 2.01 Opening and Renaming an Existing Database
                Activity 2.02 Resolving Security Alerts and Renaming Tables

Objective 2: Create Table Relationships
                Activity 2.03 Creating Table Relationships and Enforcing Referential Integrity
                Activity 2.04 Printing a Relationship Report

Objective 3: Sort Records in a Table
                Activity 2.05 Sorting Records in a Table in Ascending or Descending Order
                Activity 2.06 Sorting Records in a Table on Multiple Fields

Objective 4: Create a Query in Design View
                Activity 2.07 Creating a New Select Query in Design View
                Activity 2.08 Running, Saving, Printing, and Closing a Query

Objective 5: Create a New Query from an Existing Query
                Activity 2.09 Creating a New Query from an Existing Query

Objective 6: Sort Query Results
                Activity 2.10 Sorting Query Results

Objective 7: Specify Criteria in a Query
                Activity 2.11 Specifying Text Criteria in a Query
                Activity 2.12 Specifying Criteria Using a Field Not Displayed in the Query Results
                Activity 2.13 Using Is Null Criteria to Find Empty Fields


Project 2B: Athletic Scholarships

Objective 8: Specify Numeric Criteria in a Query
                Activity 2.14 Opening an Existing Database and Importing a Spreadsheet
                Activity 2.15 Creating Table Relationships
                Activity 2.16 Specifying Numeric Criteria in a Query
                Activity 2.17 Using Comparison Operators
                Activity 2.18 Using the Between . . . And Comparison Operator

Objective 9: Use Compound Criteria
                Activity 2.19 Using AND Criteria in a Query
                Activity 2.20 Using OR Criteria in a Query

Objective 10: Create a Query Based on More Than One Table
                Activity 2.21 Creating a Query Based on More Than One Table

Objective 11: Use Wildcards in a Query
                Activity 2.22 Using a Wildcard in a Query

Objective 12: Use Calculated Fields in a Query
                Activity 2.23 Using Calculated Fields in a Query

Objective 13: Calculate Statistics and Group Data in a Query
                Activity 2.24 Using the MIN, MAX, AVG, and SUM Functions in a Query
                Activity 2.25 Grouping Data in a Query

 

Chapter 3 Forms, Filters, and Reports
Scenario: Capital Cities Community College
Project 3A: Students and Majors

Objective 1: Create and Use a Form to Add and Delete Records
                Activity 3.01 Creating a Form
                Activity 3.02 Adding Records to a Table by Using a Form
                Activity 3.03 Deleting Records from a Table by Using a Form
                Activity 3.04 Printing a Form
Objective 2: Create a Form by Using the Form Wizard
                Activity 3.05 Creating a Form by Using the Form Wizard
Objective 3: Modify a Form in Design View and in Layout View
                Activity 3.06 Modifying a Form in Design View
                Activity 3.07 Adding, Resizing, and Moving Controls in Layout View
                Activity 3.08 Formatting and Aligning Controls in Layout View
Objective 4: Filter Records
                Activity 3.09 Filtering Data by Selection on One Field
                Activity 3.10 Using Filter By Form

 

Project 3B: Job Openings

Objective 5: Create a Report by Using the Report Tool
                Activity 3.11 Creating a Report by Using the Report Tool
                Activity 3.12 Modifying a Report in Layout View
Objective 6: Create Reports by Using the Blank Report Tool or the Report Wizard
                Activity 3.13 Creating a Report by Using the Blank Report Tool
                Activity 3.14 Creating a Report by Using the Report Wizard

Objective 7: Modify the Design of a Report                
                Activity 3.15 Modifying a Report in Layout View
                Activity 3.16 Modifying a Report in Design View

Objective 8: Keep Data Together in a Printed Report
                Activity 3.17 Keeping Data Together and Printing a Report

 

Chapter 4 Enhancing Tables

Scenario: City of Westland Plains

Project 4A Maneuver Data and Enforce Data Integrity

Objective 1 Manage Existing Tables

                Activity 4.01 Backing Up a Database

                Activity 4.02 Adding File Locations to Trusted Locations

                Activity 4.03 Copying a Table and Modifying the Structure

                Activity 4.04 Appending Records to a Table

                Activity 4.05 Splitting a Table into Two Tables

                Activity 4.06 Appending Records from Another Database

Objective 2 Modify Existing Tables

                Activity 4.07 Finding and Deleting Records

                Activity 4.08 Finding and Modifying Records

                Activity 4.09 Adding and Moving Fields in Design View  and Datasheet View

                Activity 4.10 Checking Spelling

Objective 3 Create and Modify Table Relationships

                Activity 4.11 Creating Table Relationships and Testing Referential Integrity

                Activity 4.12 Setting and Testing Cascade Options

 

Project 4B Format Tables and Validate Data Entry

Objective 4 Create a table in design view

                Activity 4.13 Creating a Table in Design View

Objective 5 Change Data types

                Activity 4.14 Changing Data Types

Objective 6 Create a Lookup Field

                Activity 4.15 Creating a Lookup Field Based on a List of Values

                Activity 4.16 Creating a Lookup Field Based on Data in Another Table

Objective 7 Set Field Properties

                Activity 4.17 Creating an Input Mask using the Input Mask Wizard

                Activity 4.18 Creating an Input Mask using the Input Mask Properties Box

                Activity 4.19 Specifying a Required Field

                Activity 4.20 Setting Default Values for Fields

                Activity 4.21 Indexing Fields in a Table

Objective 8 Create Data Validation Rules and Validation Text

                Activity 4.22 Creating Data Validation Rules and Validation Text

                Activity 4.23 Testing Table Design and Field Properties

Objective 9 Attach Files to Records

                Activity 4.24 Attaching a Word Document to a Record

 

Chapter 5 Enhancing Queries

Scenario: Board Anywhere Surf and Snowboard Shop

Project 5A Create Special-Purpose Queries

Objective 1 Create Calculated Fields in a Query

                Activity 5.01 Creating a Calculated Field Based on Two Existing Fields

                Activity 5.02 Creating a Calculated Field Based on One Existing Field and a Number

Objective 2 Use Aggregate Functions in a Query

                Activity 5.03 Adding a Total Row to a Query

                Activity 5.04 Creating a Totals Query

Objective 3 Create a Crosstab Query

                Activity 5.05 Creating a Select Query as the Source for a Crosstab Query

                Activity 5.06 Creating a Crosstab Query

Objective 4 Find Duplicate and Unmatched Records

                Activity 5.07 Finding Duplicate Records

                Activity 5.08 Finding Unmatched Records

Objective 5 Create a Parameter Query

                Activity 5.09 Creating a Parameter Query Using One Criteria

                Activity 5.10 Creating a Parameter Query Using Multiple Criteria

 

Project 5B Create Action Queries and Modify Join Types

Objective 6 Create a Make Table Query

                Activity 5.11 Creating a Select Query

                Activity 5.12 Converting a Select Query to a Make Table Query

Objective 7 Create an Append Query

                Activity 5.13 Creating an Append Query for a Table in the Current Database

                Activity 5.14 Creating an Append Query for a Table in Another Database

Objective 8 Create a Delete Query

                Activity 5.15 Creating a Delete Query

Objective 9 Create an Update Query

                Activity 5.16 Creating an Update Query

                Activity 5.17 Creating an Update Query with an Expression

Objective 10 Modify the Join Type

                Activity 5.18 Viewing the Results of a Query Using an Inner Join

                Activity 5.19 Changing the Join Type to an Outer Join

    


 

Chapter 6 Customizing Forms and Reports

Scenario: Wild Islands Breeze

Project 6A Customize Forms

Objective 1 Create a Form in Design View

                Activity 6.01 Creating a Form in Design View

                Activity 6.02 Adding Sections to the Form

Objective 2 Change and Add Controls

                Activity 6.03 Changing Controls on a Form

                Activity 6.04 Adding Controls to a Form

Objective 3 Format a Form

                Activity 6.05 Adding a Background Color

                Activity 6.06 Adding a Background Picture to a Form

                Activity 6.07 Modifying the Borders of Controls

Objective 4 Make a Form User Friendly

                Activity 6.08 Adding a Message to the Status Bar

                Activity 6.09 Creating Custom ControlTips

                Activity 6.10 Changing the Tab Order

 

Project 6B Customize Reports

Objective 5 Create a Report Based on a Query Using a Wizard

                Activity 6.11 Creating a Report Using a Wizard

                Activity 6.12 Modifying a Report Created Using a Wizard

Objective 6 Create a Report in Design View

                Activity 6.13 Creating a Report in Design view

                Activity 6.14 Modifying the Sections of a Report

Objective 7 Add Controls to a Report

                Activity 6.15 Adding Label and Text Box Controls to a Report

                Activity 6.16 Adding an Image Control and a Line Control to a Report

Objective 8 Group, Sort, and Total Records in Design View

                Activity 6.17 Adding a Grouping and Sort Level to a Report

                Activity 6.18 Adding Calculated Controls to a Report

 

Chapter 7 Creating Advanced Forms and Reports

Scenario: Southwest Gardens

Project 7A Create Advanced Forms

Objective 1 Create a Split Form

                Activity 7.01 Creating a Split Form Using the Split Form Tool

                Activity 7.02 Formatting a Split Form

                Activity 7.03 Converting an Existing Form into a Split form

Objective 2 Create a Form and a Subform

                Activity 7.04 Creating a Form and a Subform Using the Form Tool

                Activity 7.05 Creating a Form and a Subform Using the Form Wizard

Activity 7.06 Creating a Subform by Dragging a Related Table On to an Existing Form

Objective 3 Create a Multi-Page Form

                Activity 7.07 Creating a Multi-Page Form Using the Tab Control

               

Project 7B Create Advanced Reports

Objective 4 Create and Modify a Subreport

                Activity 7.08 Using the Subreport Wizard to Create a Subreport

                Activity 7.09 Modifying a Subreport

                Activity 7.10 Creating a Subreport by Adding an Object to an Existing Report

                Activity 7.11 Displaying a Total from a Subreport on the Main Report

Objective 5 Create a Report Based on a Parameter Query

                Activity 7.12 Creating a Report Based on a Parameter Query

                Activity 7.13 Printing the Parameters in the Report

Objective 6 Create an Alphabetic Index

                Activity 7.14 Creating an Alphabetic Index

 

Chapter 8 Creating Macros, PivotTables, and PivotCharts

Scenario: Providence and Warwick Hospital

Project 8A Create and Modify Macros

Objective 1 Create a Standalone Macro with One Action

                Activity 8.01 Creating a Standalone Macro

                Activity 8.02 Opening a Form in Its Own Window

                Activity 8.03 Creating a Second Standalone Macro that Automatically Executes

Objective 2 Add Multiple Actions to a Standalone Macro

                Activity 8.04 Adding Multiple Actions to an Existing Standalone Macro

Objective 3 Create a Macro Group

                Activity 8.05 Creating the First Macro in a Macro Group

                Activity 8.06 Creating a Second Macro in a Macro Group

                Activity 8.07 Creating a Third Macro in a Macro Group

Objective 4 Associate a Macro with an Event

                Activity 8.08 Associating a Command Button with a Macro

Objective 5 Create an Embedded Macro

                Activity 8.09 Creating an Embedded Macro

Objective 6 Print Macro Details

                Activity 8.10 Printing Macro Details

Project 8B Create and Modify PivotTables and PivotCharts

Objective 7 Create a PivotTable from a Query

                Activity 8.11 Creating a PivotTable from a Query

                Activity 8.12 Pivoting the Data and Adding Totals

                Activity 8.13 Removing Fields from and Adding Fields to the PivotTable

Objective 8 Create a PivotChart from a PivotTable

                Activity 8.14 Creating a PivotChart from a PivotTable

 

Chapter 9 Integrating Access with Other Applications

Scenario: Penn Liberty Motors

Project 9A Import Data from and Link Data to Other Office Applications; Create Memos using Mail Merge

Objective 1 Import Data from a Word Table

                Activity 9.01 Preparing a Word Table for Importing

                Activity 9.02 Importing Data from a Word Table

Objective 2 Import Data from an Excel Workbook

                Activity 9.03 Importing Data from an Excel Worksheet

                Activity 9.04 Appending Data from Excel to a Table

Objective 3 Insert an Excel Chart into a Report

                Activity 9.05 Create a Query and a Report

                Activity 9.06 Inserting an Excel Chart into a Report

Objective 4 Import from and Link to Another Access Database

                Activity 9.07 Importing Data from Another Access Database

                Activity 9.08 Linking to a Table in Another Access Database

 

Project 9B Export Data to Office Applications, to HTML, and to XML files

Objective 5 Export Data to Word

                Activity 9.09 Exporting an Access Query to Word

                Activity 9.10 Exporting and Access Report to Word

Objective 6 Use Mail Merge to Integrate Access and Word

Activity 9.11 Merging an Access Table with a Word Document

Objective 7 Export Data to Excel

                Activity 9.12 Exporting Selected Records to Excel

                Activity 9.13 Copying Selected Records to an Existing Workbook

Objective 8 Export Data to an HTML File and an XML File

                Activity 9.14 Exporting a Report to an HTML File

                Activity 9.15 Exporting a Report to an XML File

 

Chapter 10 Administering Databases

Scenario: Image Medtech

Project 10A Manage Access Files

Objective 1 Compact and Repair a Database

                Activity 10.01 Compacting and Repairing a Database

Objective 2 Back Up a Database

                Activity 10.02 Backing Up a Database

Objective 3 Convert Databases to a Previous Version

                Activity 10.03 Converting to a 2002-2003 Database

Objective 4 Replicate and Synchronize a Database

                Activity 10.04 Creating a Replica of a Database

                Activity 10.05 Synchronizing a Database

Project 10B Improve performance and Customize Access

Objective 6 Use Microsoft Access Analysis Tools

                Activity 10.06 Using the Table Analyzer

                Activity 10.07 Using the Performance Analyzer

                Activity 10.08 Viewing Object Dependencies

                Activity 10.09 Using the Database Documenter

Objective 7 Add Smart Tags

                Activity 10.10 Adding Smart Tags

Objective 8 Modify Access Views and Behaviors

                Activity 10.11 Modifying Access Options

                Activity 10.12 Customizing the Quick Access Toolbar

                Activity 10.13 Setting Current Database Options

                Activity 10.14 Customizing the Navigation Pane




Chapter 11 Securing Databases and Writing SQL Statements

Scenario: Rennier Law Partners

Project 11A Secure Access Databases

Objective 1 Utilize the Trust Center

                Activity 11.01 Viewing Trust Center Options

Objective 2 Use the Database Splitter

                Activity 11.02 Splitting a Database

Objective 3 Encrypt and Decrypt Databases

                Activity 11.03 Encrypting a Database with a Password

                Activity 11.04 Decrypting a Database with a Password

Objective 4 Create a Locked Database (ACCDE File)

                Activity 11.05 Creating a Secure ACCDE File

Project 11B Write SQL Statements

Objective 5 Modify a Query in SQL View

                Activity 11.06 Modifying a Query in SQL View

Objective 6 Create a Query in SQL View

                Activity 11.07 Creating SQL Statements

                Activity 11.08 Specifying the Join Type in SQL

Objective 7 Create a Union Query Using SQL

                Activity 11.09 Creating a Union Query in SQL View

Objective 8 Create Calculated Fields and SQL Aggregate Functions

                Activity 11.10 Creating Calculated Fields in SQL

                Activity 11.11 Writing SQL Aggregate Functions