Special Edition Using Microsoft Office Word 2003

Bill Camarda (http://www.billcamarda.com) is a consultant and writer who specializes in helping leading technology companies deploy and market advanced computing and Internet technologies and services. His 17 previous books include Que's best-selling Special Edition Using Word 2002, Special Edition Using Word 2000, and Special Edition Using Word 97, as well as Microsoft Office Deployment and Administration and Microsoft Office Administrator's Desk Reference. About the Contributing Authors Patricia Cardoza didn't plan on spending her life working with computers. She graduated from the University of California, Davis with a degree in Environmental Sciences, but every job she has ever had has involved computers. Finally, in 1996, she stopped fighting the inevitable and took a job as an IT manager for a telecommunications company in Sacramento, California. For the past five years, she's been working as the co-network administrator, Exchange administrator, programmer, and resident Outlook expert for a box company in central California. In 2001, Microsoft awarded Patricia Most Valuable Professional status for Microsoft Outlook. For the past four years, Patricia has been writing about Exchange and Outlook for various online technical journals, including TechRepublic, .NET Magazine, and Microsoft's Office Communities page. She takes on small independent consulting projects in her spare time, mostly related to programming Outlook forms and Access databases. Patricia is also a gadget geek and loves playing with the latest wireless devices. She is currently implementing an 802.11g network in her home and has a Pocket PC Phone Edition that goes everywhere with her. Patricia wrote Chapter 27 and revised Chapters 30 and 32. J. Boyd Nolan is a senior software developer working for NetIQ Corporation. Boyd has been in the computing industry for over 15 years, with experience including system/network administration, database administration and development, and general application development. He has experience architecting and developing security and auditing applications, as well as large-scale n-tier Web applications for business and engineering uses. He holds bachelor and master's degrees in Mechanical Engineering from the University of Oklahoma (Boomer Sooner!). Boyd currently lives in Norman, Oklahoma, with the two loves of his life: his wife, Lisa, and son, Justin. Boyd wrote Chapter 25 and revised Chapter 35. Faithe Wempen, M.A., is a Microsoft Office Specialist Master Instructor and an A+ certified PC technician. A 12-year veteran in the computer book publishing industry, she is the author of more than 70 books on computer operating systems, office applications, and hardware/A+ certification. She teaches Computer Information Technology and Technical Communications courses at Indiana University/Purdue University at Indianapolis and is in the process of developing a graduate-level course in writing effective software documentation. She also co-owns Sycamore Knoll Bed and Breakfast (http://www.sycamoreknoll.com) in Noblesville, Indiana. Faithe revised Chapters 24 and 34.

Introduction.


Who Should Read This Book? How This Book Is Organized. How This Book Is Designed. What's on the Companion Web Site. Conventions Used in This Book.

I. WORD BASICS: GET PRODUCTIVE FAST.

1. What's New in Microsoft Office Word 2003.


Discovering Microsoft's Key Word 2003 Enhancements. Research Tools. Review and Collaboration Improvements. Document Security with Information Rights Management (IRM). Productivity Improvements. XML Support.

2. Navigating Word.


Quick Tour of the “Cockpit”. Using Find, Replace, and Go To. Getting Help. Activating Word or Office. Troubleshooting.

3. Essential Document Creation and Management Techniques.


Creating New Documents. Using the New Document Task Pane. Basic Editing. Saving Your Documents. Using Word's Program and File Recovery Features. Retrieving Your Documents. Finding the File You're Seeking. Switching Among Files You've Opened. Troubleshooting.

4. Quick and Effective Formatting Techniques.


Understanding the Basics of Direct Formatting. Introducing Font Formatting. Working with Paragraph Formatting. Controlling How Paragraphs Break Between Pages. Using Bullets and Numbered Lists. Comparing, Selecting, and Copying Formatted Text. Using On-the-Fly Format Checking. Troubleshooting.

5. Controlling Page Features.


Using Word's Page Setup Features. Using Headers and Footers. Working with Multiple Columns. Using Borders and Shading. Troubleshooting.

6. Printing and Faxing in Word.


Printing the Entire Document. Specifying What to Print. Other Useful Print Settings. Creating a Print File from Which You Can Print Later. Printing Envelopes in Word. Using E-Postage with Word. Printing Labels. Printing Many Files at the Same Time. Using Print Preview. Sending a Fax from Word. Troubleshooting.

7. Using Word's Speech Control, Dictation, and Handwriting Features.


Understanding Word's Speech Features. Preparing for Speech Recognition. Training Word to Understand Speech. Issuing Voice Commands to Word. Dictating to Word. Creating Multiple Speech Profiles. Using Word's Handwriting Features. Using Additional Ink Features on the Tablet PC. Troubleshooting.

II. BUILDING SLICKER DOCUMENTS FASTER.

8. Making the Most of Word's Proofing and Research Tools.


Using Automatic Spelling and Grammar Checking. Disabling or Hiding Automatic Spelling and Grammar Checking. Checking Spelling Through the Spelling and Grammar Dialog Box. Controlling Spelling Settings. Creating Custom Dictionaries for Custom Needs. Spell Checking Text in Foreign Languages. A Closer Look at the Grammar Checker. Using the Word Thesaurus. Using Word's Built-In Language Translation Tools. Working with Additional Research Services. Counting a Document's Words, Pages, Lines, and Characters. Displaying Readability Statistics. Controlling Hyphenation. Troubleshooting.

9. Automating Your Documents.


AutoCorrect: Smarter Than Ever. AutoText: The Complete Boilerplate Resource. AutoFormatting: The Fastest Way to Format. Working with AutoSummarize. Working with Smart Tags. Troubleshooting.

10. Streamlining Your Formatting with Styles.


Why Styles Are So Valuable. What Styles Are and How They Work. Understanding and Using Word's Default Styles. Creating Styles. Changing Styles. Managing Styles. Troubleshooting.

11. Templates, Wizards, and Add-Ins.


What Templates Are and How They Work. Using Word's Built-In Template Library. Using Templates from Microsoft Office Online. The Normal Template: Crucial to All Documents. Creating a New Template. Understanding Global Templates. Understanding the Relationship Between Styles and Templates. Attaching Templates to Documents and Email Messages. Linking CSS Style Sheets to Web Pages. Using Themes to Change the Styles in Your Template. Previewing New Templates with Style Gallery. Moving Elements Among Templates. Managing Templates to Minimize Your Work. Using Workgroup Templates. Storing Templates on a Web Server. Using Word Wizards. Understanding Word Add-Ins. Troubleshooting.

12. Structuring and Organizing Information with Tables.


Understanding What Word Tables Can Do. Word's Multiple Approaches to Creating a Table. Editing in a Table. Changing a Table's Structure or Formatting. Adding Table Borders and Shading. Controlling Table Breaks and Table Headers. Using Table Styles. Working with Table Properties. Converting Text to Tables. Calculating with Tables. Sorting the Contents of Tables. Troubleshooting.

III. THE VISUAL WORD: MAKING DOCUMENTS LOOK GREAT.

13. Getting Images into Your Documents.


Opportunities to Use Graphics Effectively. Inserting a Photo or Another Image You've Created. Finding and Inserting Images Through the Clip Art Task Pane. Working with Microsoft Clip Organizer. Finding Other Sources of Images. Editing Images to Serve Your Needs. Minimizing Graphics File Size by Compressing Pictures. Adding Alternative Text to Your Image. Using WordArt. Working with Microsoft Office Picture Manager. Troubleshooting.

14. Using Word's Quick and Easy Drawing Tools.


Understanding How Word Drawings Work. Drawing Lines and Other Basic Shapes. AutoShapes: Word's Library of Predrawn Shapes. Controlling Colors. Adding Depth to Your Graphics. Editing Objects in a Word Drawing. Troubleshooting.

15. Visualizing Your Message with Graphs, Diagrams, and Org Charts.


Understanding Graphs and Charts. Creating Data to Be Graphed. Choosing Among Word's Extensive Selection of Charts. Working with Chart Options. Formatting Chart Elements. Creating a Chart from Scratch. Creating and Using Custom Chart Types. Using Trendlines. Using Error Bars. Revising Charts Automatically. About Word's Organization Chart Feature. Changing Organization Chart Layouts. About Word's Business Diagrams Capabilities. Troubleshooting.

16. Word Desktop Publishing.


Word 2003: Almost a Full-Fledged Desktop Publishing Program. When to Use WordAnd When Not To. Planning Your Document. Quick and Easy Brochures with the Brochure Template. Using Publication Layouts from Microsoft Office Online. Using Drop Caps. Inserting Symbols and Special Characters. Using Text Boxes. Troubleshooting.

IV. Industrial-STRENGTH DOCUMENT PRODUCTION TECHNIQUES.

17. Using Mail Merge Effectively.


An Overview of Word's Mail Merge. Starting a Mail Merge with the Mail Merge Wizard Task Pane. Working with the Mail Merge Toolbar. Selecting a Starting Document. Selecting Recipients. Preparing the Content of Your Main Document. Printing or Delivering Your Merged Documents. Customizing Merged Documents with Word Fields. Troubleshooting.

18. Outlining: Practical Techniques for Organizing Any Document.


The Benefits of Outlining. The Role of Heading Styles and Outline Levels in Outlining. Creating a New Outline. Understanding Outline View. Controlling Your Outline View. Applying Outline Levels to Specific Text. Printing Your Outline. Using Word's Automatic Outline Numbering. Using List Styles. Troubleshooting.

19. Master Documents: Control and Share Even the Largest Documents.


The Advantages of Master Documents. Creating Master Documents and Subdocuments. Working with Master Document and Subdocument Files. Style Behavior in Master Documents and Subdocuments. Reorganizing a Master Document. Creating a Table of Contents, an Index, or Cross-References for a Master Document. Printing Master Documents and Subdocuments. Working with Others on the Same Master Document. Inserting Files Rather Than Using Master Documents. Using Insert File to Insert Part of a Document. Troubleshooting.

20. Tables of Contents, Figures, Authorities, and Captions.


Tables of Contents. Introducing Tables of Figures and Captions. Introducing Citations. Troubleshooting.

21. Building More Effective Indexes.


How Word Indexes Work. Creating a New Index Entry. Compiling Your Index. Building Indexes from Multiple Documents. Automating Indexing with Index AutoMark Files. Placing More Than One Index in a Document. Troubleshooting.

22. Using Footnotes, Bookmarks, and Cross-References.


Using Footnotes and Endnotes. Using Bookmarks. Working with Cross-References. Troubleshooting.

23. Automating Your Documents with Field Codes.


Understanding Fields. Fields That Might Already Be in Your Document. Viewing Fields. Inserting a Field Using the Field Dialog Box. Placing Fields Directly into a Document. Updating Your Fields. Shortcuts for Working with Fields. Finding and Replacing Field Contents. A Closer Look at Field Instructions. A Closer Look at Field Formatting. Nesting Fields. Troubleshooting.

V. WORD, THE INTERNET, AND XML.

24. Using Word to Develop Web Content.


Web Page Development: Word's Strengths and Weaknesses. Creating and Saving a Web Page in Word. Viewing HTML Source Code. Adding Content to Web Pages in Word. Building Multi-Column Layouts with Tables. Using Frames. Using Nonstandard Fonts. Using Web Scripting. Troubleshooting.

25. Using Word to Develop XML Content and Use XML Applications.


An Overview of XML. Scenarios and Applications for Using XML in Word. Working with XML Schemas. Setting XML Options. Using the XML Structure Task Pane. Saving to XML. Working with XML Solutions. Publishing Content to the Web via XSLT Transformations. The Limits of Word's XML Support. Troubleshooting.

VI. THE CORPORATE WORD.

26. Managing Document Collaboration and Revisions.


An Overview of Word's Team Writing Tools. Introducing Word's Reviewing Interface. Working with Comments. Working with Track Changes. Limiting the Changes Reviewers Can Make in Your Document. Printing Documents with Markup. Keeping Track of Changes Among Multiple Documents. Resolving Proposed Changes. Using Word's Versioning Feature. Streamlining the Review Process with Microsoft Outlook. Troubleshooting.

27. Online Document Collaboration Using SharePoint Team Services.


What Is SharePoint? Creating a SharePoint Team Site. Using the Shared Workspace Task Pane to Work with Your Site. Creating and Saving Documents for a SharePoint Team Site. Sharing Documents Using SharePoint Team Services. Searching and Categorizing Documents Using SharePoint Portal Server. Subscribing to Discussions and Documents. Troubleshooting.

28. Creating Forms.


Word's Forms Capabilities: An Overview. Understanding the Workflow Associated with Building and Distributing Word Forms. Building the Skeleton of Your Form. Adding Interactivity with Form Fields. Advanced Form Field Features. Converting Electronic Forms to Printed Forms. Protecting an Entire Form with Editing Restrictions. Filling In Online Forms. Saving Only the Data in a Form. Printing Only the Data in Forms. Troubleshooting.

29. Leveraging Microsoft Office 2003's Power from Word.


Word and Office: Tightly Integrated into a Single System. Integrating Excel and Word. Working with Access and Word. Using PowerPoint with Word. Using Outlook with Word. Using Microsoft Equation Editor 3.1. Using Microsoft Office Document Imaging. Troubleshooting.

30. Using Word as an Email Editor.


Creating Email Using Microsoft Word. Establishing Settings for Your Message. Creating File Attachments. Controlling Message Priority and Other Options. Sending Your Message. Setting Formatting Defaults for All Your Mail Messages. Troubleshooting.

31. Customizing Word.


Deciding Which Word Features to Customize. Controlling How Word Starts. Customizing Toolbars and Menus. Organizing Entire Toolbars or Menus. Changing the Appearance of Toolbar Buttons and Menu Items. Creating Toolbar Buttons or Menu Items That Insert Pictures or Hyperlinks. Adding, Renaming, and Deleting Custom Toolbars and Menu Bars. Restoring Default Settings to a Menu Bar or Toolbar. Adding a Keyboard Shortcut to a Menu Item. Creating New Keyboard Shortcuts. Controlling Word's Customization Options. Changing Word Options. Troubleshooting.

32. Recording and Running Visual Basic Macros.


Macros: The Basics. Creating Macros That Run Automatically. Running Your Macro. Moving Project Items Among Templates and Documents. Running Word Commands: Word's 400+ Built-In, One-Step Macros. Troubleshooting.

33. Word Document Privacy and Security Options.


Understanding and Using Word 2003's Privacy and Security Features. Using Permissions to Restrict Who May Use Your Documents. Preventing and Controlling Word Viruses. Other Methods for Securing Documents. Troubleshooting.

34. Managing Word More Effectively.


The Word 2003 File Format. Converting from WordPerfect. Displaying Word 2003 Files on Computers Without Any Version of Word. Batch File Conversions. Using Document Properties to Simplify Document Management. Troubleshooting.

35. Using Word's Multilingual and Accessibility Features.


An Overview of Language Support in Word, Office, and Windows. Setting Up Windows for International Environments. Word and Office Multilingual Features. Entering Asian Text with Input Method Editors. Changing Proofing Languages During a Spell Check. Microsoft Office Multilingual User Interface Pack. Changing Language Settings After You've Installed the Office 2003 MUI Pack. Using Foreign Dates and Times in Your Documents. Language File Organization in Microsoft Office. Unicode and International Font Support in Word. Troubleshooting.

Appendix A. What's on Que's WOPR CD.


What Is WOPR?

Index.