Special Edition Using Microsoft Office 2003

Ed Bott is a best-selling author of 20 computer books and an award-winning computer journalist with two decades of experience in the personal computer industry. For nearly 10 years he was responsible for PC Computing magazine's extensive coverage of every conceivable flavor of Microsoft Windows and Microsoft Office. For a recent book on computer security, Ed won an international award of merit from the Society for Technical Communication. He is a three-time winner of the Computer Press Award, and he and Woody Leonhard won the prestigious Jesse H. Neal Award, sometimes referred to as "the Pulitzer Prize of the business press," in back-to-back years for their work on PC Computing's "Windows SuperGuide." He lives in an extremely civilized corner of the Arizona desert with his wife, Judy, and two amazingly smart and affectionate cats, Katy and Bianca. Woody Leonhard describes himself as a "Certified Office Victim." With more than 20 computer books under his belt, he's seen parts of Office that would curl your hair. Woody's best known as the publisher of Woody's Office Watch, the feisty, weekly, no-holds-barred (and absolutely free) electronic newsletter that specializes in holding Microsoft's feet to the fire. More than half a million people subscribe to WOW and Woody's other newsletters (http://www.woodyswatch.com). He and his cohorts are also responsible for "Woody's Office POWER Pack," the number-one add-on to Microsoft Office. Woody has won eight Computer Press Awards and, with Ed, two American Business Press Association awards. He and his son recently gave up the Colorado mountain scene, and now bask in the glorious sun on Phuket Island, Thailand.

Introduction.
I. COMMON TASKS AND FEATURES.

1. An Overview of Office 2003.


What's New in Office 2003. An Overview of Office 2003 Applications. Setup Essentials. Activating Your Copy of Office. Online Help for Expert Users. Advanced Support Options.

2. Customizing the Office Interface.


What's New in Office 2003. Controlling Automatic Interface Changes. Customizing Toolbars. Creating a New Toolbar. Customizing Built-In Menus. Bypassing Menus with Keyboard Shortcuts. Configuring Common Office Features. Setting Security Options. Saving and Restoring Personal Settings. Troubleshooting. Secrets of the Office Masters: Custom Toolbars for Quick Highlighting.

3. Office File Management for Experts.


What's New in Office 2003. Setting Up Office File Storage Locations. Managing Files and Folders on a SharePoint Server. Creating New Files. Using and Customizing Common Dialog Boxes. Storing Document Details. Searching for Office Files. Working with Multiple Files. Setting Up Automatic Backup and Recovery Options. Troubleshooting. Secrets of the Office Masters: Details, Details.

4. Editing and Formatting Text.


What's New in Office 2003. Entering Text. Selecting Text. Finding and Replacing Text. Converting Scanned Documents to Text. Using AutoCorrect to Automate Documents. Using and Managing Fonts. Common Formatting Options. Undoing and Redoing Changes. Using Speech Recognition to Enter Text. Troubleshooting. Secrets of the Office Masters: Using AutoCorrect to Add a Scanned Signature. to Word Documents.

5. Creating, Editing, and Using Pictures and Graphics.


What's New in Office 2003. Using Office Drawing Tools. Adding Pictures to Office Documents. Working with Scanned Images. Viewing, Editing, and Managing Pictures. Creating Graphics from Text. Using Clip Art. Creating and Editing Charts and Diagrams. Troubleshooting. Secrets of the Office Masters: A Professional Flowchart.

6. Sharing Data Between Office Applications.


What's New in Office 2003. Using the Office Clipboard. Converting Clipboard Data into Alternative Formats. Dragging and Dropping Data. Converting and Importing Files Between Office Applications. Combining Two or More Data Types in One Document. Troubleshooting. Secrets of the Office Masters: Side by Side with Office.

7. Using Office on the Web.


What's New in Office 2003. Office and the Web. Choosing the Right Tool for the Job. Moving Between HTML and Office Formats. Web-Page Design Essentials. Working with Hyperlinks. Troubleshooting. Secrets of the Office Masters: Viewing and Editing Office Documents in a Web Browser.

8. Sharing Office Documents.


What's New in Office 2003. Keeping Shared Documents Secure. Routing, Reviewing, and Revising Documents. Office Web Discussions. Troubleshooting. Secrets of the Office Masters: Tips for Managing an Intranet Server.

9. Office and SharePoint.


What Is SharePoint? Getting Started with SharePoint. Working with Documents on a SharePoint Site. Using Document Workspaces. Working with Lists. Using Meeting Workspaces. Troubleshooting.

10. Using Office on a Tablet PC.


Office 2003 and the Tablet PC. Entering and Editing Text on a Tablet PC. Using Ink to Add Annotations and Comments. Using OneNote with Office. Troubleshooting.

II. USING MICROSOFT OUTLOOK.

11. Outlook Essentials.


What's New in Office 2003. Using and Customizing the Outlook Interface. Using Custom Views to Display Information. Creating, Editing, and Managing Outlook Items. How Outlook Stores Data. Managing Outlook Data Files. Using Reminders and Follow-Up Flags. Finding Outlook Items. Integrating Outlook with Exchange Server. Importing and Exporting Outlook Information. Troubleshooting. Secrets of the Office Masters: Building a Library of Saved Searches.

12. Expert E-mail Management.


Setting Up E-mail Accounts. Managing Connections to E-mail Servers. Checking Your Mail and Reading New Messages. Creating, Managing, and Using E-mail Addresses. Using Word as an E-mail Editor. Creating and Sending Messages. Organizing Your E-mail. Troubleshooting. Secrets of the Office Masters: Expert Strategies for Outlook Rules.

13. Tracking Appointments and Tasks.


Managing Your Personal Calendar. Creating a New Appointment or Event. Viewing a Daily, Weekly, or Monthly Calendar. Maintaining a Personal Task List. Printing a Calendar. Troubleshooting. Secrets of the Office Masters: Juggling Multiple Time Zones.

14. Managing a Contacts List.


Managing Your List of Contacts. Entering and Editing Contact Information. Working Smarter with Contact Items. Using Windows/MSN Messenger to Communicate with Contacts. Addressing Letters and Envelopes Using Your Contacts List. Printing Phone Lists from Your Contacts List. Troubleshooting. Secrets of the Office Masters: Putting a Face with Each Name.

15. Sharing Schedules and Planning Meetings.


Sharing Group Schedules. Planning a Meeting with Outlook. Rescheduling or Canceling a Meeting. Responding to Meeting Requests. Troubleshooting. Secrets of the Office Masters: Publishing a Calendar As a Web Page.

16. Outlook Security and Privacy.


99. What's New in Outlook Security. Blocking E-mail Viruses. Stopping Spam and Other Unwanted E-mail. Protecting Your Privacy. Disabling HTML-Based E-mail. Troubleshooting. Secrets of the Office Masters: Tracking Down the Source of Spam.

III. USING MICROSOFT WORD.

17. Word Essentials.


What's New in Word 2003. Avoiding Compatibility Problems. Batch Conversions with the Conversion Wizard. Understanding Your Formatting Options. Applying and Modifying Formats. Choosing the Right Document View. Normal View. Printing Word Documents. Customizing the Word Interface. Word Startup Switches. Troubleshooting. Secrets of the Office Masters: Styles and Manually Applied Formatting.

18. Expert Text-Editing Techniques.


Navigating through a Word Document. Finding and Replacing Text and Other Parts of a Document. Entering Text and Graphics Automatically with AutoText and AutoCorrect. Using Hyphens and Dashes. Changing Text Formatting. Changing Paragraph Formatting. Using the Ruler to Set Tab Stops. Formatting Simple Lists with Bullets and Numbers. Formatting All or Part of a Document Automatically. Checking Spelling and Grammar. Sharing Documents. Troubleshooting. Secrets of the Office Masters: Marking Up a Document on a Tablet PC.

19. Advanced Document Formatting.


Adjusting Margins. Changing Paper Size and Orientation. Inserting and Deleting Manual Page Breaks. Formatting Documents by Section. Adding Lines, Borders, Shading, and Backgrounds. Formatting a Document with Columns. Faking Columns with Linked Text Boxes. Creating and Editing Headers and Footers. Creating and Editing Letters. Creating Envelopes and Labels. Keeping Long Documents Under Control. Wrapping Text around Graphics. Summarizing a Document Automatically. Troubleshooting. Secrets of the Office Masters: Creative Newsletter Layouts.

20. Using Tables.


Using Tables to Organize Information. Adding a Table to a Document. Working with Tables. Positioning Tables on the Page. Advanced Table Formatting Options. Troubleshooting. Secrets of the Office Masters: Nested Tables for Superior Layout.

21. Using Styles, Templates, and Themes.


Using Styles and Templates to Manage Formats. Formatting Documents with Styles. Saving Formats as Named Styles. Customizing the Normal Document Template. Using Word's Built-In Templates. Changing Document Formats Globally. Managing Styles and Templates. Troubleshooting. Secrets of the Office Masters: Using a Macro to Replace Straight Quotes with. Curly Quotes.

22. Creating Dynamic Documents with Fields and Forms.


Using Fields Intelligently. Inserting a Field into a Document. Formatting Field Results. Displaying Field Results Correctly. Some Useful Custom Fields. Creating a Data-Entry Form. Troubleshooting. Secrets of the Office Masters: Putting the {ListNum} Field to Work.

23. Merging Data and Documents.


Merging Data to Create Custom Reports and Letters. Using Mail Merge to Personalize Form Letters. Mass E-mailing and Faxing with Outlook and Mail Merge. Creating Directories. Advanced Mail Merge Techniques. Troubleshooting. Secrets of the Office Masters: Professional Labels, Big Time.

IV. USING MICROSOFT EXCEL.

24. Excel Essentials.


What's New in Excel 2003. Working with Worksheets and Workbooks. File Compatibility Issues. Using Ranges to Work with Multiple Cells. Hiding Rows and Columns. Finding, Replacing, and Transforming Data. Customizing the Worksheet Window. Using Links to Automatically Update or Consolidate Worksheet Data. Restricting and Validating Data Entry for a Cell or Range. Printing Worksheets. Publishing Excel Data in Web Pages. Customizing Excel. Troubleshooting. Secrets of the Office Masters: Beware of Undo.

25. Advanced Worksheet Formatting.


How Cell Formatting Works. Changing Formatting for a Cell or Range. Designing and Formatting a Worksheet for Maximum Readability. Using Conditional Formatting to Identify Key Values. Copying Formats with the Format Painter. Saving Formats As Named Styles. Using AutoFormat. Troubleshooting. Secrets of the Office Masters: Redesigning a Worksheet Clarifies the Information.

26. Using Formulas and Functions.


Entering and Editing Formulas. Using Range Names and Labels in Formulas. Manipulating Data with Worksheet Functions. Putting Worksheet Functions to Use. Troubleshooting Formulas. Using Goal Seek to Find Values. Troubleshooting. Secrets of the Office Masters: Nesting Functions Within Functions.

27. Creating and Editing Charts.


Anatomy of an Excel Chart. Using the Chart Wizard for Quick Results. Selecting Data to Plot. Selecting and Customizing a Chart Type. Editing and Formatting Chart Elements. Troubleshooting. Secrets of the Office Masters: Creating a Custom Chart Library.

28. Working with Lists and Databases.


Creating a List on a Worksheet. Speeding Up Repetitive Data Entry with AutoComplete. Automatically Filling In a Series of Data. Sorting Lists. Finding and Filtering Data in a List. Using Forms to Add and Edit List Data. Importing and Exporting Data. Creating Links to External Databases. Creating and Using Web Queries. Troubleshooting. Secrets of the Office Masters: Combining Data from Several Web Sources in a Custom Page.

29. Using Excel in a Workgroup.


Protecting a Worksheet. Sharing a Workbook. Storing Multiple Scenarios in a Single Workbook. Consolidating Data from Multiple Users into a Single Workbook. Troubleshooting. Secrets of the Office Masters: Creating Custom Views of Worksheet Data.

30. Using PivotTables and PivotCharts.


How PivotTable and PivotChart Reports Work. When Should You Use a PivotTable? Creating a PivotTable. Editing and Updating a PivotTable. Creating and Editing PivotCharts. Formatting and Printing PivotTables. Troubleshooting. Secrets of the Office Masters: Grouping Items in a PivotTable.

V. USING MICROSOFT POWERPOINT.

31. PowerPoint Essentials.


What's New in PowerPoint 2003. Anatomy of a PowerPoint Presentation. File Compatibility Issues. Creating a Presentation. Viewing a Presentation. Managing Slide Shows. Navigating Through a Presentation. Troubleshooting. Secrets of the Office Masters: Supercharging PowerPoint with a Free Add-In.

32. Expert Presentation-Building Techniques.


Editing the Presentation Outline. Picking the Best Slide Layout. Editing Slides. Creating a Summary Slide. Collaborating on a Presentation. Checking for Inconsistencies and Style Errors. Troubleshooting. Secrets of the Office Masters: Advanced Tricks for Showing Graphs.

33. Advanced Formatting Options.


PowerPoint File Types. Organizing Formats with Master Slides. Applying and Modifying Designs. Using Color Schemes. Changing Paragraph and Text Formatting. Troubleshooting. Secrets of the Office Masters: Creating Top-Notch Notes and Handouts.

34. Adding Graphics, Multimedia, and Special Effects.


Using Transitions to Control Pacing. Animating Text and Objects on a Slide. Adding Multimedia to Your Presentation. Using Action Links to Combine Effects. Troubleshooting. Secrets of the Office Masters: Animating Charts to Emphasize Data.

35. Planning and Delivering a Presentation.


Planning Your Presentation. Running a Slide Show. Creating Presentations for the Web. Setting Up a Slide Show. Using Hidden Slides to Anticipate Questions. Writing or Drawing on Slides. Using PowerPoint with a Projector. Taking Notes During a Slide Show. Packaging a Presentation for Use on Other Computers. Printing Your Presentation. Troubleshooting. Secrets of the Office Masters: Anticipating Questions with Hidden Slides.

VI. OTHER OFFICE APPLICATIONS.

36. Access Essentials.


Planning an Access Database. Choosing the Right File Format. Working with Database Objects. Using Wizards to Create Databases and Objects. Exporting and Importing Data. Creating Access Applications. Troubleshooting. Secrets of the Office Masters: A Database Design Checklist.

37. Customizing Tables, Forms, and Reports.


Creating and Customizing Tables. Defining Relationships between Tables. Building Great Forms and Reports. Troubleshooting. Secrets of the Office Masters: Creating Links to External Databases.

38. Entering, Finding, and Filtering Data.


Restricting Data Entry. Using Queries to Extract Data from a Database. Creating and Applying Filters. Viewing Outlook Data in PivotTables and PivotCharts. Troubleshooting. Secrets of the Office Masters: Input Masks Made Easy.

39. Publisher Essentials.


What's New in Publisher 2003. What Can You Do with Publisher? Creating and Editing a New Publication. Managing Your Publication's Layout. Working with Text. Working with Images. Using Tables as a Page Layout Tool. Customizing Publisher Options. Using the Design Gallery. Secrets of the Office Masters: What They Teach in Design School.

40. Publisher for Professionals.


Using Master Pages. Adding Advanced Features to a Web Site with Publisher. Creating an E-mail Newsletter. Printing a Publication. Merging Data into a Publication. Secrets of the Office Masters—Designing an Effective Web Site.

VII. AUTOMATING OFFICE WITH MACROS AND VBA.

41. Using Macros to Automate Office Tasks.


What's New in Office 2003. How Macros Work. Recording Simple Macros. Troubleshooting Recorded Macros. Running Macros. Macro Security. Troubleshooting. Secrets of the Office Masters: Getting Ready to Tackle VBA.

42. Working with Visual Basic for Applications.


VBA Basics. Managing Macros. Using the Visual Basic Editor. Building Interactive VBA Programs. Controlling an Office Application from VBA. Troubleshooting. Secrets of the Office Masters: Elements of Programming Style for the Nonprogrammer.

43. Building Custom Applications with VBA.


Controlling How VBA Applications Start. Using Auto Macros. Opening, Closing, and Creating New Documents. Using VBA to Add Text. Displaying Messages. Displaying Messages in Word with VBA. Displaying Office-Standard Dialog Boxes. Creating Custom Dialog Boxes. Troubleshooting. Secrets of the Office Masters: Custom Dialog Boxes in VBA.

44. Advanced VBA Tools and Techniques.


Managing VBA Projects. Code Snippets You Can Use. Controlling Other Applications. Using the Object Browser. Troubleshooting. Secrets of the Office Masters: Stuck on a Line of VBA Code?

VIII. APPENDIXES.

Appendix A: Advanced Setup Options.


Using the Windows Installer. Customizing Your Office Installation. Fixing Setup Problems. Using Setup in Maintenance Mode. Installing Office from a Network. Backing Up User Settings. Troubleshooting.

Appendix B: What's on Que's WOPR CD.


What Is WOPR?

Index.