GO! with Microsoft Access 2010 Introductory

Shelley Gaskin, Series Editor for the GO! Series, is a professor of business and computer technology at Pasadena City College in Pasadena, California. She holds a master's degree in business education from Northern Illinois   University and a doctorate in adult and community education from Ball State University. Dr. Gaskin has 15 years of experience in the computer industry with several Fortune 500 companies and has developed and written training materials for custom systems applications in both the public and private sector. She is also the author of books on Microsoft Outlook and word processing. Carolyn McLellan is the Dean of the Division of Information Technology and Business at Tidewater Community College in Virginia Beach, Virginia.  She has an M.A. degree in Secondary Education from Regent University and a B.S. degree in Business Education from Old Dominion University.  She taught for Norfolk Public Schools for 17 years in Business Education and served as a faculty member at Tidewater Community College for eight years teaching networking, where she developed over 23 new courses and earned the Microsoft Certified Trainer and Microsoft Certified System Engineer industry certifications.  In addition to teaching, Carolyn loves to play volleyball, boogie board at the beach, bicycle, crochet, cook, and read.   Nancy Graviett is a professor in the Business and Computer Science department at St. Charles Community College in Cottleville, Missouri, where she is the program coordinator for the Business Administrative Systems program and teaches within the program. Nancy is also very active with distance learning and teaches in face-to-face, hybrid, and online formats. She holds a master’s degree from University of Missouri. Nancy holds Microsoft® Certified Application Specialist certification in multiple applications and provides training both on and off campus. In her free time, Nancy enjoys quilting and spending time with family and friends.

GO! with Microsoft Access 2010 Intro
Table of Contents Common Features Chapter 1 Using the Common Features of Office 2010
Scenario: Oceana Palm Grill
Project 1A: Menu Plan

Objective 1      Use Windows Explorer to Locate Files and Folder
Activity 1.01     Using Windows Explorer to Locate Files and Folders

Objective 2      Locate and Start a Microsoft Office 2010 Program
Activity 1.02     Locating and Starting a Microsoft Office 2010 Program

Objective 3      Enter and Edit Text in an Office Program
Activity 1.03     Entering and Editing Text in an Office Program

Objective 4      Perform Commands From a Dialog Box
Activity 1.04     Performing Commands From a Dialog Box

Objective 5      Create a Folder, Save a File, and Close a Program
Activity 1.05     Creating a Folder, Saving a File, and Closing a Program

Objective 6      Print a File
Activity 1.06     Printing a File

Project 1B: Memo

Objective 7      Open an Existing File and Save it With a New Name
Activity 1.07     Opening an Existing File and Saving it With a New Name

Objective 8      Explore Application Options
Activity 1.08     Viewing Application Options

Objective 9      Perform Commands from the Ribbon
Activity 1.09     Performing Commands from the Ribbon
Activity 1.10     Minimizing and Using the Keyboard to Control the Ribbon

Objective 10   Apply Formatting in Office Programs
Activity 1.11     Formatting and Viewing Pages
Activity 1.12     Formatting Text
Activity 1.13     Using the Office Clipboard to Cut, Copy, and Paste

Objective 11   Use the Microsoft Office 2010 Help System
Activity 1.14     Using the Microsoft Office 2010 Help System in Excel

Objective 12   Compress Files
Activity 1.15     Compressing Files

Chapter 1 Getting Started with Access Databases
Scenario: Capital Cities Community College
Project 1A: Contact Information

Objective 1: Identify Good Database Design
Activity 1.01 Using Good Design Techniques to Plan a Database

Objective 2: Create a Table and Define Fields in a New Blank Database
Activity 1.02 Starting with a New Blank Database
Activity 1.03 Creating Fields in a Table
Activity 1.04 Renaming Field in a Table
Activity 1.05 Adding a Record to a Table
Activity 1.06 Assigning the Data Type of a Field in Datasheet View
Activity 1.07 Adding Additional Records to a Table
Activity 1.08 Importing Data from an Excel Workbook to an Existing Access Table

Objective 3: Add and Change the Structure of Tables
Activity 1.09 Deleting a Table Field in Design View
Activity 1.10 Modifying a Field Size and Description in Design View
Activity 1.11 Setting a Primary Key and Saving a Table
Activity 1.12 Adding a Second Table to a Database by Importing an Excel Spreadsheet
Activity 1.13 Adjusting Column Widths
Activity 1.14 Printing a Table

Objective 4: Create and Use a Query, a Form, and a Report
Activity 1.15 Using the Simple Query Wizard to Create a Query
Activity 1.16 Creating a Form
Activity 1.17 Creating, Modifying, and Printing a Report

Objective 5: Save, Close, and Change the Properties of a Database
Activity 1.18 Changing Database Properties
Activity 1.19 Closing and Saving a Database



Project 1B: Student Workshops

Objective 6: Create a Database Using a Template
Activity 1.20 Creating a New Database Using a Template
Activity 1.21 Building a Table by Entering Records in a Multiple Items Form

Objective 7: Organize Database Objects in the Navigation Pane
Activity 1.22 Organizing Database Objects in the Navigation Pane

Objective 8: Create a New Table in a Database Created with a Template
Activity 1.23 Creating a New Table and Changing Its Design

Objective 9: View a Report and Print a Table in a Database Created with a Template
Activity 1.24 Viewing a Report
Activity 1.25 Printing a Table



Chapter 2 Sort and Query a Database
Scenario: Capital Cities Community College

Project 2A: Instructors and Courses

Objective 1: Open an Existing Database
Activity 2.01 Opening and Renaming an Existing Database
Activity 2.02 Resolving Security Alerts and Renaming Tables

Objective 2: Create Table Relationships
Activity 2.03 Creating Table Relationships and Enforcing Referential Integrity
Activity 2.04 Printing a Relationship Report

Objective 3: Sort Records in a Table
Activity 2.05 Sorting Records in a Table in Ascending or Descending Order
Activity 2.06 Sorting Records in a Table on Multiple Fields

Objective 4: Create a Query in Design View
Activity 2.07 Creating a New Select Query in Design View
Activity 2.08 Running, Saving, Printing, and Closing a Query

Objective 5: Create a New Query from an Existing Query
Activity 2.09 Creating a New Query from an Existing Query

Objective 6: Sort Query Results
Activity 2.10 Sorting Query Results

Objective 7: Specify Criteria in a Query
Activity 2.11 Specifying Text Criteria in a Query
Activity 2.12 Specifying Criteria Using a Field Not Displayed in the Query Results
Activity 2.13 Using Is Null Criteria to Find Empty Fields


Project 2B: Athletic Scholarships

Objective 8: Specify Numeric Criteria in a Query
Activity 2.14 Opening an Existing Database and Importing a Spreadsheet
Activity 2.15 Creating Table Relationships
Activity 2.16 Specifying Numeric Criteria in a Query
Activity 2.17 Using Comparison Operators
Activity 2.18 Using the Between . . . And Comparison Operator

Objective 9: Use Compound Criteria
Activity 2.19 Using AND Criteria in a Query
Activity 2.20 Using OR Criteria in a Query

Objective 10: Create a Query Based on More Than One Table
Activity 2.21 Creating a Query Based on More Than One Table

Objective 11: Use Wildcards in a Query
Activity 2.22 Using a Wildcard in a Query

Objective 12: Use Calculated Fields in a Query
Activity 2.23 Using Calculated Fields in a Query

Objective 13: Calculate Statistics and Group Data in a Query
Activity 2.24 Using the MIN, MAX, AVG, and SUM Functions in a Query
Activity 2.25 Grouping Data in a Query

 

Chapter 3 Forms, Filters, and Reports
Scenario: Capital Cities Community College
Project 3A: Students and Majors

Objective 1: Create and Use a Form to Add and Delete Records
Activity 3.01 Creating a Form
Activity 3.02 Adding Records to a Table by Using a Form
Activity 3.03 Deleting Records from a Table by Using a Form
Activity 3.04 Printing a Form
Objective 2: Create a Form by Using the Form Wizard
Activity 3.05 Creating a Form by Using the Form Wizard
Objective 3: Modify a Form in Design View and in Layout View
Activity 3.06 Modifying a Form in Design View
Activity 3.07 Adding, Resizing, and Moving Controls in Layout View
Activity 3.08 Formatting and Aligning Controls in Layout View
Objective 4: Filter Records
Activity 3.09 Filtering Data by Selection on One Field
Activity 3.10 Using Filter By Form

 

Project 3B: Job Openings

Objective 5: Create a Report by Using the Report Tool
Activity 3.11 Creating a Report by Using the Report Tool
Activity 3.12 Modifying a Report in Layout View
Objective 6: Create Reports by Using the Blank Report Tool or the Report Wizard
Activity 3.13 Creating a Report by Using the Blank Report Tool
Activity 3.14 Creating a Report by Using the Report Wizard

Objective 7: Modify the Design of a Report               
Activity 3.15 Modifying a Report in Layout View
Activity 3.16 Modifying a Report in Design View

Objective 8: Keep Data Together in a Printed Report
Activity 3.17 Keeping Data Together and Printing a Report

 

Chapter 4 Enhancing Tables

Scenario: City of Westland Plains

Project 4A Maneuver Data and Enforce Data Integrity

Objective 1 Manage Existing Tables

Activity 4.01 Backing Up a Database

Activity 4.02 Adding File Locations to Trusted Locations

Activity 4.03 Copying a Table and Modifying the Structure

Activity 4.04 Appending Records to a Table

Activity 4.05 Splitting a Table into Two Tables

Activity 4.06 Appending Records from Another Database

Objective 2 Modify Existing Tables

Activity 4.07 Finding and Deleting Records

Activity 4.08 Finding and Modifying Records

Activity 4.09 Adding and Moving Fields in Design View  and Datasheet View

Activity 4.10 Checking Spelling

Objective 3 Create and Modify Table Relationships

Activity 4.11 Creating Table Relationships and Testing Referential Integrity

Activity 4.12 Setting and Testing Cascade Options

 

Project 4B Format Tables and Validate Data Entry

Objective 4 Create a table in design view

Activity 4.13 Creating a Table in Design View

Objective 5 Change Data types

Activity 4.14 Changing Data Types

Objective 6 Create a Lookup Field

Activity 4.15 Creating a Lookup Field Based on a List of Values

Activity 4.16 Creating a Lookup Field Based on Data in Another Table

Objective 7 Set Field Properties

Activity 4.17 Creating an Input Mask using the Input Mask Wizard

Activity 4.18 Creating an Input Mask using the Input Mask Properties Box

Activity 4.19 Specifying a Required Field

Activity 4.20 Setting Default Values for Fields

Activity 4.21 Indexing Fields in a Table

Objective 8 Create Data Validation Rules and Validation Text

Activity 4.22 Creating Data Validation Rules and Validation Text

Activity 4.23 Testing Table Design and Field Properties

Objective 9 Attach Files to Records

Activity 4.24 Attaching a Word Document to a Record

 

Chapter 5 Enhancing Queries

Scenario: Board Anywhere Surf and Snowboard Shop

Project 5A Create Special-Purpose Queries

Objective 1 Create Calculated Fields in a Query

Activity 5.01 Creating a Calculated Field Based on Two Existing Fields

Activity 5.02 Creating a Calculated Field Based on One Existing Field and a Number

Objective 2 Use Aggregate Functions in a Query

Activity 5.03 Adding a Total Row to a Query

Activity 5.04 Creating a Totals Query

Objective 3 Create a Crosstab Query

Activity 5.05 Creating a Select Query as the Source for a Crosstab Query

Activity 5.06 Creating a Crosstab Query

Objective 4 Find Duplicate and Unmatched Records

Activity 5.07 Finding Duplicate Records

Activity 5.08 Finding Unmatched Records

Objective 5 Create a Parameter Query

Activity 5.09 Creating a Parameter Query Using One Criteria

Activity 5.10 Creating a Parameter Query Using Multiple Criteria

 

Project 5B Create Action Queries and Modify Join Types

Objective 6 Create a Make Table Query

Activity 5.11 Creating a Select Query

Activity 5.12 Converting a Select Query to a Make Table Query

Objective 7 Create an Append Query

Activity 5.13 Creating an Append Query for a Table in the Current Database

Activity 5.14 Creating an Append Query for a Table in Another Database

Objective 8 Create a Delete Query

Activity 5.15 Creating a Delete Query

Objective 9 Create an Update Query

Activity 5.16 Creating an Update Query

Activity 5.17 Creating an Update Query with an Expression

Objective 10 Modify the Join Type

Activity 5.18 Viewing the Results of a Query Using an Inner Join

Activity 5.19 Changing the Join Type to an Outer Join


 

Chapter 6 Customizing Forms and Reports

Scenario: Wild Islands Breeze

Project 6A Customize Forms

Objective 1 Create a Form in Design View

                Activity 6.01 Creating a Form in Design View

                Activity 6.02 Adding Sections to the Form

Objective 2 Change and Add Controls

                Activity 6.03 Changing Controls on a Form

                Activity 6.04 Adding Controls to a Form

Objective 3 Format a Form

                Activity 6.05 Adding a Background Color

                Activity 6.06 Adding a Background Picture to a Form

                Activity 6.07 Modifying the Borders of Controls

Objective 4 Make a Form User Friendly

                Activity 6.08 Adding a Message to the Status Bar

                Activity 6.09 Creating Custom ControlTips

                Activity 6.10 Changing the Tab Order

 

Project 6B Customize Reports

Objective 5 Create a Report Based on a Query Using a Wizard

                Activity 6.11 Creating a Report Using a Wizard

                Activity 6.12 Modifying a Report Created Using a Wizard

Objective 6 Create a Report in Design View

                Activity 6.13 Creating a Report in Design view

                Activity 6.14 Modifying the Sections of a Report

Objective 7 Add Controls to a Report

                Activity 6.15 Adding Label and Text Box Controls to a Report

                Activity 6.16 Adding an Image Control and a Line Control to a Report

Objective 8 Group, Sort, and Total Records in Design View

                Activity 6.17 Adding a Grouping and Sort Level to a Report

                Activity 6.18 Adding Calculated Controls to a Report